Personal Assistant / Secretory (Male Position)

Job description:

Job Title: Personal Assistant (P.A) / Secretory

Reporting To: Chief Executive Officer (CEO)

Location: SITE Area, Near Nazimabad

Mandatory Requirement: Excellent command on English Language (Written & Verbal)

Job Summary:

The Personal Assistant / Secretory will provide comprehensive administrative and personal support to the Chief Executive Officer while assisting in business research related to potential export clients. The position requires a highly organized, detail-oriented, and discreet individual capable of handling executive-level tasks, maintaining confidential information, conducting market research, and managing data in Excel databases efficiently.

Key Responsibilities:

Executive & Administrative Support:

• Manage the CEO’s daily calendar, appointments, and travel schedules.
• Draft, review, and prepare correspondence, reports, and meeting documents.
• Handle confidential information with the highest level of discretion.
• Coordinate meetings, prepare agendas, and record minutes with follow-up on action items.
• Serve as the point of contact between the CEO and internal/external stakeholders.

Personal Assistance:

• Assist the CEO in personal tasks, errands, and scheduling personal commitments when required.
• Organize travel, accommodation, and event arrangements for both professional and personal engagements.

Research & Data Management:

• Conduct online and market-based research to identify potential export clients, partners, and business opportunities.
• Gather and compile client and market data from reliable sources for analysis and reporting.
• Maintain and regularly update Excel databases containing client details, contact information, and communication history.
• Prepare summary reports and presentations for management review.

Coordination & Follow-up:

• Coordinate interdepartmental communication as instructed by the CEO.
• Follow up on assigned tasks, pending matters, and ensure timely completion of executive directives.
• Support documentation, record management, and office filing systems (both electronic and physical).

Qualifications and Requirements:

• Bachelor’s degree in Business Administration or a related field. Masters will be preferred.
• 2–4 years of relevant experience as an Executive Assistant, Office Assistant, or Research Assistant (preferably supporting top management).
• Strong proficiency in Microsoft Excel and MS Office Suite.
• Good understanding of market research methods and data management.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and work independently under minimal supervision.
• Professional demeanor, confidentiality, and strong interpersonal skills.

Key Competencies:

• Strong research and analytical skills
• Attention to detail and data accuracy
• Excellent organizational and time management skills
• Discretion and integrity
• Effective communication and coordination abilities
• Proficiency in MS Excel (data sorting, filtering, and record maintenance)

What We Offer:

Competitive and market based salary and other allowances.......

Job Type: Full-time

Work Location: In person