Personal Assistant to CEO

Life Manager to Ardi

📍 Miami, Florida (In-Person)

🕒 Full-Time | High-Impact Role

Compensation: 70,000 to 90,000 USD

About The Role

We are seeking an exceptional Life Manager / Executive & Personal Operations Partner to support Ardalan Safi's, a fast-moving entrepreneur operating multiple businesses and projects.

This role is far beyond a traditional Executive Assistant position. You will serve as the central nervous system of Ardi's professional and personal life, ensuring everything runs smoothly despite constant change, high expectations, and a fast-paced environment.

You will manage logistics, travel, personal operations, scheduling, research, coordination, and task execution across multiple domains while maintaining complete discretion and trust within Ardi's household.

This is a role for someone who thrives in high-pressure, high-ownership environments, enjoys solving complex logistical challenges, and can stay organized while managing many moving parts simultaneously.

Key Responsibilities

Executive & Business Support

• Manage Ardi's calendar, priorities, and daily workflow to maximize productivity
• Track requests from internal teams and ensure Ardi reviews and acts on key items
• Act as Ardi's operational filter, ensuring tasks are prioritized and executed efficiently
• Maintain communication with internal stakeholders to ensure projects and approvals move forward
• Prepare and maintain task lists, hit lists, and priority trackers
  
  

Travel & Logistics Management

Travel coordination is a major component of this role.

Responsibilities include:

• Planning and booking complex international travel for Ardi and his partner
• Managing multi-week personal trips, retreats, and unique travel experiences
• Researching destinations, logistics, activities, and experiences
• Coordinating flights, hotels, transport, itineraries, and reservations
• Managing travel documents, confirmations, and scheduling
• Coordinating with family members and travel companions when required
• Preparing detailed travel planning documents and logistics trackers
  
  

Personal Operations & Household Management

• Coordinate household logistics including vendors, cleaners, and service providers
• Manage grocery orders, household requests, and daily operational needs
• Support health and lifestyle routines when required
• Coordinate gifts, events, and personal projects
• Work closely with Ardi's partner to ensure personal priorities are addressed
  
  

Research & Special Projects

• Conduct research across a wide range of topics, including:
• Travel
• Health and lifestyle services
• Vendors and services
• Personal purchases
• Execute ad-hoc projects quickly and efficiently
• Track outstanding requests and ensure nothing falls through the cracks

Organization & Systems

• Build and maintain operational trackers, SOPs, and task systems
• Use spreadsheets and productivity tools to track projects and workflows
• Maintain documentation of vendors, recurring tasks, and processes
• Continuously improve systems to increase efficiency and visibility
  
  

Requirements

Ideal Candidate Profile

We are looking for a high-ownership operator who can thrive in a fast-paced environment.

Core Traits

• Extremely organized and detail-oriented
• Comfortable working in high-pressure environments
• Able to handle rapid task switching
• Highly trustworthy and discreet
• Emotionally resilient with thick skin
• Comfortable giving structured feedback and setting boundaries
• Proactive and solution-oriented
  
  

Key Skills

• Exceptional task and time management
• Strong calendar and priority management
• Advanced travel planning and logistics coordination
• Strong research and problem-solving ability
• Excellent communication and follow-through
• Ability to handle multiple tasks without losing track of details
• Strong Google Sheets / spreadsheet skills
  
  

Preferred Experience

• 3+ years supporting a founder, CEO, or high-net-worth individual
• Experience managing complex personal and professional logistics
• Experience coordinating international travel
• Strong operational mindset and ability to create systems
  
  

What Success Looks Like

Success in this role means:

• Ardi's schedule and priorities are organized and optimized
• Tasks are tracked and completed without reminders
• Travel logistics are seamless and stress-free
• Household and personal operations run smoothly
• Ardi has more time to focus on high-impact work
  
  

Important Notes About the Role

This is a high-trust, high-responsibility position that requires:

• Complete discretion and confidentiality
• Flexibility and adaptability
• Comfort working in a dynamic and sometimes chaotic environment
  
  

Candidates who succeed in this role are typically those who enjoy solving problems, managing complexity, and operating at a high level of ownership.

Benefits

Compensation: 70,000 to 90,000 USD