Personal Assistant to Chief Executive Officer

About the Role

We are seeking a highly organized, discreet, and proactive Personal Assistant to the CEO to provide comprehensive executive-level administrative and operational support to our client’s team in Abu Dhabi. The ideal candidate will act as a trusted right hand to the CEO, ensuring smooth day-to-day operations, effective time management, and seamless coordination across internal and external stakeholders.

This role requires exceptional professionalism, confidentiality, and the ability to operate in a fast-paced, high-pressure environment.

Key Responsibilities

Executive & Administrative Support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Prepare agendas, briefing notes, presentations, reports, and follow-up action items
• Ensure accurate record-keeping and documentation management

Meeting & Coordination Support

• Coordinate board meetings, executive meetings, and confidential discussions
• Prepare meeting materials, take minutes, and track action points to completion
• Liaise with senior management, clients, partners, and vendors as required

Business & Operational Support

• Assist with project coordination, task tracking, and deadline management
• Support the CEO in monitoring priorities, deliverables, and key initiatives
• Conduct basic research, data compilation, and reporting when required

Confidentiality & Professional Conduct

• Handle highly sensitive information with absolute discretion
• Maintain confidentiality regarding company operations, strategy, and leadership matters
• Represent the CEO and the organization with professionalism at all times

Key Requirements

Experience & Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role providing direct support to C-level leadership
• Minimum 7 years of relevant experience, with prior CEO-level support strongly preferred
• Bachelor’s degree in a relevant field is mandatory
• Must be currently based in Abu Dhabi, UAE

Skills & Competencies

• Excellent organizational, time management, and multitasking skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and anticipate executive needs
• Strong problem-solving and decision-making capability
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Co-Pilot)
• Proficiency with digital tools and calendars

Personal Attributes

• Highly professional, discreet, and trustworthy
• Calm under pressure and adaptable to changing priorities
• Proactive, resourceful, and solutions-oriented
• Strong interpersonal skills and executive presence

What the Client Is Looking For

• A dependable and polished professional who can add structure, efficiency, and reliability to the CEO’s daily operations
• Someone who can operate with minimal supervision and manage competing priorities effectively
• A confident problem-solver who takes initiative and adds value beyond administrative support