Personal Assistant to Regional General Manager

The Personal Assistant (PA) to the Regional General Manager (RGM) plays a crucial role in supporting the Regional General Manager in daily operations, ensuring efficient management of tasks and responsibilities. The PA acts as a liaison between the RGM and various stakeholders, including employees, suppliers, and guests.

• Manage sensitive information with discretion and integrity.
• Acting as the first point of contact for the Executive Office and serving as an intermediary for the Dubai Central General Managers.
• Regional General Manager s calendar management
• Preparing reports, presentations, Memos, SOPs, Complimentary Vouchers, NOCs and any official documents
• Managing correspondence, including negative reviews directed to the RGM
• Preparing and processing RGM s monthly expenses, travel expenses, insurance reimbursement claims, RGM s Travel arrangements
• Reviewing and proofreading contracts, capex files and any other documents for accuracy before the Regional General Manager review
• Keeping all ExComs/ departments on task to meet deadlines
• Preparing the monthly business review presentation and minute taking
• Preparing the monthly attendance for Head of Departments
• Managing HODs vacation plan requests in Oasys
• Monitor project timelines and deliverables, ensuring deadlines are met.
• Maintain organized filing systems, both physical and digital.
• Track key performance indicators (KPIs) and prepare reports for the RGM.
• Managing stationery inventory (Future log)
• Monitoring the validity of licenses and certifications
• Monthly updates of DTCM statistics in the DTCM portal
• Assisting in conducting specific projects and research as needed
• Miscellaneous tasks to support the Regional General Manager which may vary according to the RGM s remit