Personal Assistant to the CEO

Job Description for the position of Personal Assistant to the CEO – Humara Ghar Pvt. Ltd.

Job Description: Personal Assistant to CEO

Company: Humara Ghar Pvt. Ltd.
Position: Personal Assistant to the CEO
Location: Karachi
Employment Type: Full-time

Role Overview

The Personal Assistant (PA) to the CEO will provide high-level administrative, operational, and coordination support. The role requires exceptional communication skills, professionalism, and the ability to manage multiple tasks efficiently. The PA will act as a bridge between the CEO, internal teams, external partners, and clients.

Key Responsibilities

1. Administrative & Executive Support

• Manage CEO’s daily schedule, including meetings, appointments, and travel itineraries.
• Handle incoming calls, emails, and correspondence on behalf of the CEO.
• Prepare documents, presentations, and reports as required.
• Maintain confidentiality of sensitive corporate and personal information.

2. Travel & Visa Management

• Complete application forms for local and international travel.
• Manage ticket bookings (airline, hotel reservations, transport).
• Fill visa application forms and guide on the visa process (how to apply, required documents, submission steps).
• Track visa timelines and follow-ups.

3. Meeting & Coordination Tasks

• Schedule internal and external meetings with clients, vendors, and stakeholders.
• Arrange meeting venues, documentation, and minutes of meetings.
• Coordinate with departments for timely execution of CEO’s instructions.

4. Operations & Support

• Handle indoor and outdoor tasks including banking, paperwork submission, courier, and official errands.
• Assist in completing forms, applications, official letters, and documentation.
• Support HR and administrative tasks when required.
• Manage CEO’s task list and ensure deadlines are met.

Requirements

• Excellent communication skills (verbal & written).
• Strong command of computer applications (MS Office, Google Workspace, online forms).
• Ability to fill application forms accurately and professionally.
• Knowledge of ticket booking platforms and basic travel coordination.
• Understanding of visa application processes and documentation requirements.
• Strong organizational and time-management skills.
• Ability to handle both indoor and outdoor work tasks efficiently.
• Confidential, responsible, and capable of working under pressure.
• Minimum 2–3 years of experience in a similar role preferred.

Job Type: Full-time

Pay: Rs60,000.00 - Rs70,000.00 per month

Work Location: In person