Personal Assistant to the Revenue Cycle Manager

Personal Assistant to the Revenue Cycle Manager Specialists in Dermatology | [Tucson, AZ, 85712] Full-Time | 40 hours/week | On-site

About the Role Specialists in Dermatology is looking for a sharp, organized, and tech-savvy Personal Assistant to support our Revenue Cycle Manager. This is an in-person role at our main office, ideal for someone who thrives in a fast-paced medical environment, picks things up quickly, and wants to grow with a team that values initiative and adaptability. You'll be the right hand to a key leader in our practice, helping keep the day running smoothly so our Revenue Cycle Manager can focus on high-impact work.

What You'll Do

• Manage the Revenue Cycle Manager's calendar, meetings, and daily priorities
• Draft, organize, and follow up on communications (email, phone, internal messages)
• Track tasks, deadlines, and projects, making sure nothing slips through the cracks
• Prepare documents, spreadsheets, and reports; take notes in meetings
• Use AI tools (ChatGPT, Claude, Copilot, etc.) to streamline workflows, draft communications, summarize information, and boost productivity
• Handle sensitive patient and financial information with full confidentiality (HIPAA)
• Coordinate logistics, and jump in on ad-hoc projects as needed
• Learn our revenue cycle processes and gradually take on more responsibility

What We're Looking For

• Tech-savvy - comfortable picking up new software quickly (Microsoft Office, EMA, scheduling tools, etc.)
• Knows AI - actively uses ChatGPT, Claude, or similar tools and knows how to apply them to real work
• Highly organized - you keep calendars, tasks, and files in order without being reminded
• Strong communicator - clear, professional, and warm in writing, in person, and on the phone
• Teachable - open to feedback, eager to learn, and takes ownership of growth
• Reliable and discreet - punctual, trustworthy, and able to handle confidential information
• Detail-oriented - with strong follow-through
• Available in person - at our main office during business hours

Nice to Have (Not Required)

• Some background in a medical or healthcare setting (front office, MA, scribe, billing, etc.)
• Familiarity with revenue cycle, medical billing, or insurance terminology
• Current college student or recent grad - a degree is not required; we care more about work ethic, curiosity, and ability

Why Join Us

• Work directly with a senior leader and learn the business side of healthcare
• Real mentorship and room to grow - we invest in people who invest in themselves
• Stable, full-time role in a well-established dermatology practice
• Exposure to AI-forward workflows in a traditional industry

Pay: $16.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person