Personal / Office Assistant

Overview:

Wilhite and Associates Law Firm, P.C. is seeking a Personal / Office Assistant in Carmel, IN to provide comprehensive support in both personal and professional capacities. Our firm is on the smaller side representing landlords in the apartment industry across the state, including many large national clients. The Firm's owner, Jeff Wilhite, also founded a national training company, Play to Win Seminars. The Seminar Show, both live and in-person, teaches Fair Housing laws to landlords across the nation.

The ideal candidate will possess strong administrative skills and the ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who excels in communication and has a knack for problem-solving. The Personal / Office Assistant will play a crucial role in ensuring smooth operations within the office while also assisting with personal tasks as needed. No certain experience is needed for this position.

Websites: www.playtowinseminars.com and www.wilhiteassoc.com

Our hub is an upscale, contemporary professional office in Carmel, a few blocks from City Center. We prefer applicants with short commutes like near Hamilton County.

Key Responsibilities:

This position has an incredibly broad and eclectic mix of duties juggling personal and professional aspects of a busy attorney’s life and firm. The job is part of the time at the office as an office assistant and part of the time at the owner's house running the personal life of the busy executive owner. Responsibilities may include:

• Manage calendars, schedule appointments, and coordinate meetings.
• Personal tasks (including laundry, shopping, meal prep, etc.).
• Driving attorney to and from Court appearances.
• Provide executive administrative support, including typing, data entry, and transcription of documents.
• Assist in handling bookkeeping responsibilities to maintain accurate financial records.
• Perform clerical duties such as organizing documents and managing correspondence.
• Answer phones with professionalism.
• Maintain office management tasks including inventory control of supplies and equipment.
• Support front desk operations, greeting visitors and managing inquiries effectively.

There are established regular lists for some tasks to be done each day working, some tasks weekly, some monthly. Generally, there is also a large quantity of additional random requests.

Experience

No certain experience is required for this position. A successful candidate needs excellent time management and organizational skills to compress a large volume of tasks. It is a higher-volume, fast-paced environment, but the good news is... time flies by ! The below skills /experience would be preferred for this position, but again, no certain experience is required:

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong phone etiquette and interpersonal skills.
• An understanding of bookkeeping / financial management is a plus.
• Ability to work independently while also being a collaborative team player.

This position offers an exciting opportunity for individuals looking to contribute their skills in a dynamic environment while supporting both personal and office-related functions. If you are detail-oriented, resourceful, and thrive in fast-paced settings, we encourage you to apply.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• Flexible schedule

Work Location: In person