Personal Secretary (Corporte Services Wing) | NAFSA

This position is being recruited by Pakistan Single Window (PSW) on behalf of the National Agri-Trade and Food Safety Authority (NAFSA). NAFSA is being established as a strategic national initiative to strengthen Pakistan’s agri-trade ecosystem through enhanced regulatory oversight, facilitation, and modernization of food safety and trade processes. The selected candidate will be part of NAFSA’s foundational team, contributing to the development of systems, processes, and institutional capabilities.

Responsibilities:

• Provide secretarial and administrative support to the Deputy Director General (CSW) and assist in coordination across CSW directorates.
• Manage calendars, meeting logistics, travel arrangements, and official communications for DDG CSW.
• Draft and format correspondence, minutes, internal memos, and follow-up trackers for CSW actions.
• Maintain secure records and filing systems for CSW policies, approvals, procurement/HR/legal files as appropriate.
• Coordinate follow-ups with Finance & Procurement, HR & Admin, Legal, and Communications offices to ensure timely closure of actions.
• Maintain confidentiality and appropriate document control for sensitive corporate matters.
Perform any other responsibilities assigned by the reporting officer in support of NAFSA’s mandate.

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Requirements

Education:

• Bachelor’s degree (minimum fourteen years) in Business/Public Administration or related discipline.

Experience:

• Minimum 2 years of relevant secretarial experience supporting senior leadership.
• Proficiency in MS Office, strong documentation and record-keeping skills.
• Excellent written and verbal communication; discretion and integrity.