Personnel Assistant III

Company Overview:

Work Where it Matters

AGS, an Akima company, is not just another federal security solutions contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At AGS, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, AGS provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, AGS delivers the people, equipment, and processes that safeguard federal buildings, military bases, and detention centers while supporting customers’ complex missions.

As an AGS employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Description:

AGS is looking for a Personnel Assistant III to work in El Paso, TX. To join our team of outstanding professionals, apply today!

The Personnel Assistant III provides administrative and technical support to the Human Resources team at a DHS contractor site. This role supports day-to-day HR operations, including personnel record management, onboarding, timekeeping, benefits administration, and compliance with contract, company, and DHS requirements. The Personnel Assistant III ensures timely and accurate processing of HR documentation while maintaining confidentiality and adherence to DHS and contractor personnel policies.

This position performs work in support of human resource professionals that requires a good working knowledge of personnel procedures, guides, and precedents. Job tasks may include interviewing applicants, obtaining references, and recommending placement in a well-defined occupation. At this level, assistants typically have a range of personal contacts within and outside the organization, in addition to handling employee-sensitive material. Therefore, the Assistant must be tactful, discrete, and articulate. This Assistant may be involved in identifying potential issues and grievance procedures, in addition to documenting necessary information to avoid company threat. The Personnel Assistant III may make recommendations to human resource professionals on job classification, wage rates, and employee salaries. The use of computers may be relied on heavily for organizational and reporting purposes. Advanced experience with office software packages may be needed. This Assistant may perform some clerical work in addition to the above duties. Supervisor will review completed work against stated objectives.

Responsibilities:

Personnel Records & Documentation:

• Maintain accurate and up-to-date employee personnel files in accordance with company policy, ICE contract requirements, and regulatory standards.
• Assist in preparing HR forms, reports, and personnel action requests (PARs).
• Support tracking of employee assignments, rotations, leave, and contract-mandated requirements.

Onboarding & Offboarding:

• Assist in processing new hire documentation, background checks, and in-processing requirements.
• Coordinate with site security, IT, and supervisors to ensure smooth onboarding.
• Support out-processing and final clearance of departing employees, including property return and exit documentation.

Timekeeping & Attendance:

• Maintain accurate time and attendance records
• Process leave requests, overtime authorizations, and shift adjustments.
• Support supervisors and employees in resolving timekeeping discrepancies.

Benefits & HR Support:

• Provide employees with information on company policies, benefits, and HR procedures.
• Assist HR Manager with enrollment, updates, and tracking of employee benefits programs.
• Respond to routine employee inquiries and escalate complex issues to HR management.

Compliance & Reporting:

• Support audits, inspections, and government reporting requirements.
• Assist in maintaining personnel accountability records for ICE contract reporting.

General Administrative Duties:

• Prepare correspondence, reports, and presentations for HR management.
• Schedule meetings, coordinate training sessions, and assist with HR communications.
• Provide support to site leadership for workforce-related tasks as required.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s or bachelor’s in human resources, Business Administration, or related field preferred.
• Experience:
• • 2–4 years of HR, administrative, or personnel support experience
  • Familiarity with DHS processes highly desirable.
• Knowledge Requirements:
• • HR administrative practices, personnel recordkeeping, and compliance requirements.
  • Basic understanding of labor regulations (FLSA, EEO, FMLA, and applicable FAR/DFARS clauses).
  • Experience with HRIS or timekeeping systems (Deltek, Kronos, Costpoint, or similar) preferred.
• Skills:
• • Strong organizational and data entry skills with attention to detail.
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Ability to maintain confidentiality of sensitive personnel information.
  • Strong communication and customer service skills for supporting employees and leadership.
• Must be able to travel if/when needed within the US.
• Must have a valid driver's license.

Job ID: 2025-19197 Work Type: On-Site