Personnel Records Assistant

Personnel Records Assistant

Join a mission-driven team that’s changing lives. Northeast Arc is seeking a Personnel Records Assistant to support our Human Resources department in maintaining accurate and organized employee records. This part time role plays a key part in ensuring compliance and efficiency across our HR systems, helping us support the dedicated staff who make our mission possible.

Job Summary: Provides administrative support with a primary focus on updating personnel files in HRIS.

Major Responsibilities:

• Scans, labels, maintains, and uploads documents into employees’ electronic personnel files on a timely basis.

• Supports new hire orientation process by hiring, collecting, and filing policies in HRIS.

• Updates training records in eAcademy and/or ClearCompany and uploads to UltiPro.

• Runs HRIS reports.

• Assists HR Coordinator with periodic audits of HR files and records to ensure that all required documents are collected, current and filed appropriately.

• Assists with execution of special events such as benefits open enrollment, and employee recognition events.

• Other duties and special projects as assigned.

Education and Experience: Associate’s degree in related field preferred. Prior related office experience preferred.

Skills, Knowledge, and Abilities: Knowledge of Microsoft Word, Excel and databases. Excellent oral and written communication skills. Excellent organizational and time management skills. Strong attention to detail. Ability to work independently, efficiently, and cooperatively with others: self-starter and practical problem-solving ability. Must be able to maintain professionalism and exercise discretion and strict confidentiality when working with sensitive information inside and outside the agency and department.

Physical Demands: Able to bend, reach and sit at a computer for extended periods of time.

Work Environment: Work performed in an office environment

Pay Rate: $25.00