Pharmacy Store In-charge

ob Summary

The Pharmacy Store In-Charge is responsible for managing the complete medical store operations including receiving, storage, issuing, and inventory control of medicines and medical supplies. The role ensures compliance with DOH / DHA / MOH standards, maintains correct stock levels, and supports pharmacy operations efficiently.

Key Responsibilities Store & Inventory Management

• Manage daily operations of the pharmacy store in compliance with DOH/DHA/MOH guidelines
• Ensure proper storage conditions (temperature-controlled, expiry-wise arrangement)
• Maintain FEFO (First Expiry, First Out) inventory method
• Monitor stock levels and prevent shortages or excess inventory
• Conduct regular stock audits and reconciliations

Receiving & Stock Handling

• Receive medicines and consumables as per purchase orders
• Verify quantities, batch numbers, expiry dates, and packing conditions
• Prepare GRN (Goods Received Notes) and update in the system
• Report discrepancies to procurement / pharmacist

Issuance & Coordination

• Issue medicines and consumables to pharmacy and clinical departments based on approved requests
• Coordinate with pharmacy team, nurses, and procurement for stock requirements
• Track and document controlled drugs as per DOH regulations

Documentation & System Updates

• Update inventory in ERP or pharmacy software
• Maintain all stock registers, expiry logs, temperature logs, and controlled drug records
• Prepare monthly consumption and stock reports

Compliance & Safety

• Ensure proper handling of controlled drugs, narcotics, and expensive medications
• Maintain storage as per regulatory standards
• Dispose expired or damaged medicines following DOH-approved procedures
• Ensure safety and cleanliness of the medical store

Team & Vendor Coordination

• Coordinate with suppliers for timely deliveries
• Supervise store assistants/support staff
• Support internal audits, insurance audits, and DOH inspections

Requirements & Qualifications

• Minimum Diploma / Bachelor's in Pharmacy, Nursing, or related field (preferred but not mandatory depending on MOH/DOH rules)
• 2–4 years of experience in pharmacy store / medical store handling
• Knowledge of pharmacy inventory, FEFO, controlled drugs handling
• Familiarity with DOH/DHA/MOH pharmacy guidelines
• Experience using ERP/Pharmacy software (e.g., Oracle, Pharmware, etc.)
• Strong documentation and reporting skills

Job Type: Full-time

Pay: AED3,000.00 - AED5,000.00 per month