Planning Specialist

Job Responsibilities:

• Receives clients' requests from the Client Relations department and assigns the suitable facilitator after checking their availability.
• Requests session details from the Client Relations to provide the concerned departments with the required information. (E.g. number of participants – date – time – location).
• Receive the Material Link from the Technical Team.
• Communicate with the Purchasing team to provide the program's required Printing and Program Related Material.
• Ensures with the storekeeper that all the materials are ready and well-revised regularly.
• Revise the inventory balance with the storekeeper and submit the purchase order to the purchasing team to refill it.
• Communicate with the concerned department to order the VA equipment related to training.
• Arrange transportation related to programs after communicating with Facilitators and advising the Purchasing function to take action.
• Ensure all logistics details are well communicated to Facilitators before the session.
• Ensure that the percentage of facilitator fees does not exceed a specific limit. (Monthly report).
• Prepare a monthly report on the capacity planning of facilitators, which forecasts their availability for the next three months.

Job Requirements:

• Bachelor's Degree in Business Administration, or any relevant field from a reputable university.
• 2+ Years of experience in a Logistical/Operational/Administrative/Planning role, preferably in a manufacturing or trading industry.
• Advanced Microsoft Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, Power Query, Reporting).
• Good knowledge of Import Procedures, Supply Chain Cycle, Inventory Control, and Manufacturing Processes.
• Planning & Organizing.
• Client-orientation.
• Business Sense.
• Problem Solving & Decision Making.
• Excellent English language speaking and writing skills.
• High attention to detail.
• Good analytical and reporting skills.
• Strong communication and teamwork skills.

Work Location: In person