PMO Analyst (Project Management Office Analyst)

The PMO Analyst ensures delivery discipline across all projects by maintaining Asana hygiene, tracking progress on modules/features, preparing project health reports, collecting updates from PMs, flagging risks early, and supporting the Delivery Ops Lead in driving execution standards.

They act as the backbone of delivery governance , ensuring every project is updated, documented, and visible to leadership — without depending on individual PM habits.

Requirements

• Asana Management & Delivery Hygiene
• Maintain daily oversight of all Asana boards for active projects (tasks, subtasks, deadlines, dependencies)
• Ensure PMs update status, timelines, documentation, and dependencies according to SOP
• Identify overdue tasks, inconsistencies, and missing details
• Send daily/weekly reminders to PMs and escalate hygiene issues to Delivery Ops Lead
• Project Progress Tracking
• Track module/feature-level progress against planned timelines
• Verify updates provided by PMs are complete and accurate
• Maintain progress sheets or trackers for all critical deliverables
• Identify delays and bottlenecks early and escalate accordingly
• Weekly Delivery Reporting
• Prepare standardized Project Health Reports for all active projects:
• RAG status (Red/Amber/Green)
• Overdue tasks
• Risks & blockers
• Progress vs timeline
• Resource issues
• Client feedback summary
• Compile a weekly Delivery Scorecard for COO/CEO summarizing:
• At-risk projects
• PM performance indicators
• velocity/throughput
• delivery delays & root causes
• PM Follow-up & Coordination
• Collect weekly updates from PMs using a structured form or template
• Chase missing updates, documentation, and timelines
• Help PMs adhere to delivery SOP, especially new or struggling PMs
• Coordinate with PeopleOps for performance concerns or team changes
• Participation in Project Calls
• Join important project calls (kickoffs, weekly client reviews, escalations)
• Capture action items, decisions, deadlines, and delivery commitments
• Update Delivery Ops Lead with summary notes and risk areas
• Ensure PMs follow up with actionable next steps
• Risk Identification & Escalation
• Monitor signals of PM underperformance, lack of updates, or delivery slippage
• Highlight emerging risks before they become client issues
• Communicate red flags promptly to Delivery Ops and PeopleOps teams
• Documentation & SOP Enforcement
• Ensure all projects maintain:
• updated functional documents
• SOW & scope documents
• change requests
• test cases
• requirement breakdown
• sprint summaries
• Help enforce Delivery SOPs and keep PMs aligned
  
  

Required Skills & Competencies

Technical & Operational Skills

• Strong understanding of software development lifecycle (SDLC)
• High proficiency with Asana (or Jira, ClickUp, Trello)
• Skilled in progress tracking, task management, and reporting
• Ability to read SOWs, scope breakdowns, and project timelines
• Good understanding of Agile/Scrum workflows
  
  

Analytical Skills

• Strong attention to detail
• Ability to identify patterns in delays or project risks
• Skilled at building structured reports, trackers, and dashboards
• Comfortable with Google Sheets / Excel
  
  

Communication & People Skills

• Confident in chasing updates without hesitation
• Good written & verbal communication
• Able to handle PMs, Developers, QA, Designers, and Clients professionally
• Calm under pressure, structured in approach
  
  

Qualifications

• 2-5 years in a PMO/Project Coordinator/Delivery Analyst/Junior PM role
• Experience in a software development or IT services company preferred
• Familiarity with Asana or similar tools required
• Certifications in project management (Agile, PMI, Scrum) are a plus
  
  

Key KPIs

• Asana hygiene score across projects
• % of PM updates gathered on time
• Number of overdue tasks resolved
• Accuracy & timeliness of weekly project health reports
• Reduction in last-minute delivery escalations
• Adherence to delivery SOPs
• Project RAG indicator stability week-to-week
  
  

Benefits

Market Competive Salary

Leaves

Health Insurance

Hybrid Work Model