Practice Assistant-Immigration

Honigman is looking for smart, professional, highly motivated, intellectually curious, organized self-starters to join our team. All newly hired Practice Assistants will be provided with a thorough on-boarding process, which will include significant training on our firm systems as well as the substantive area of law in which you will provide support.

Honigman is a premier business law firm based in Michigan with an international practice. Regularly honored as one of the 101 Best and Brightest Places to Work and a Top Workplace by the Detroit Free Press, we earned this recognition by hiring the best people and providing them with a great place to work and amazing employee benefits. With more than 300attorneys practicing in 60 different areas of concentration, Honigman provides timely and cost-effective counsel to prestigious clients in numerous industries.

Currently, we are seeking an Practice Assistant in our Chicago Office to perform a variety of administrative support functions as well as substantive billing activities in our Business Immigration practice.

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JOB SUMMARY

The Practice Assistant will provide high-quality support to Business Immigration attorneys, paralegals and clients. The position requires a professional, highly motivated, intellectually curious, organized self-starter with the ability to anticipate needs and maintain attention to detail and a deep understanding of ongoing matters. The Practice Assistant will perform a variety of administrative support functions as well as substantive billing activities in our Business Immigration practice. While the Practice Assistant will be assigned to support specific attorneys, he/she/they will also work in a team environment with other Practice Assistants and Legal Secretaries to effectively and efficiently meet Firm/client needs. The position requires superior command of Firm software including MS Office Suite(Word, Excel and PowerPoint), Adobe and Nuance and the document management system.

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RESPONSIBILITIES

• Uses Firm software to prepare, revise, format and finalize a wide variety of documents including correspondence, memoranda, H-1B visas, L-1 petitions, PERM petitions and other time-sensitive legal materials.
• Provides substantive assistance to attorneys, paralegals, clients, and staff in the Business Immigration Practice Group.
• Prepares error-free, high quality work product.
• Prepares supporting documentation for applications and petitions.
• Utilizes industry related software to complete forms and other documents, such as INSZoom.
• Interacts with various outside entities, including but not limited to clients, governmental agencies and officials to gather information.
• Works independently to determine whether additional tasks not previously assigned by attorneys and paralegals need to be completed to service clients more efficiently and will convey this information, and follow through appropriately.
• Establishes and maintains organized electronic and paper files in compliance with Firm policies and practice group practices.
• Upholds the Firm’s client service standards, organizes and prioritizes workflow and balances individual and team efforts to accomplish Firm and client goals.
• Fosters professional, cooperative and supportive relationships with staff, attorneys, paralegals, administrators and clients.Anticipates and attends to needs of clients and colleagues.Shares information responsibly and offers innovative ideas and solutions in a team environment.
• Exhibits consummate professionalism in adhering to Firm policies and client service standards.
• Utilizes discretion and diplomacy to uphold the exacting confidentiality requirements in the legal field in the execution of both administrative and billable tasks.

QUALIFICATIONS

• Must have four-year college degree.
• Relevant expertise in a legal or corporate environment helpful but not required.
• Must possess superior digital proficiency with a commitment to technological growth and ability to learn other computer applications including but not limited to INSZoom and iCert.
• Must multitask and prioritize a demanding workflow in a deadline driven environment.
• Must effectively communicate with others by obtaining and sharing information responsibly and in a clear, concise and timely manner.
• Must exhibit personal accountability, attentiveness to detail and a disciplined and conscientious approach to completing assignments.
• Must be a problem solver, willing to work and think with a degree of independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate.
• Must conduct oneself in a highly professional and reliable manner; must exhibit confidence, integrity and composure in all professional interactions.
• Must exhibit an excellent presence and demonstrate integrity and professionalism in implementing the Firm’s client service standards.

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Pay Range and Compensation Package

Honigman provides a generous total compensation package, which includes comprehensive health and well-being benefits, as well as 401k and profit sharing. The anticipated annual pay range for this role is $55,000 to $60,000 (non-exempt). The actual offered pay rate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations.

Benefits & Additional Information

Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of Honigman’s comprehensive benefits program, highlights of which are below:

• Healthcare, life and disability insurance
• 401K and profit sharing
• Bonus program
• Generous All Purpose Leave (APL) program that increases with tenure
• Well-being programs (e.g., mental health services, medical resources, and more)
• Learning and development programs
• Employee discounts

For more information, click on “Our Benefits” when you visit: https://www.honigman.com/careers-business-professionals

Honigman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, marital status, sexual orientation, disability or any other category prohibited by applicable local, state or federal law. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, demotion, compensation, benefits, and termination.

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Chicago, IL 60654