Pre-boarding Coordinator

Company Description

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit www.umms.org.

Job Description

Provides a high level of customer service, administrative support, and project coordination throughout the Talent Acquisition process with a focus on the full candidate experience pre and post job offer, which includes all pre-employment onboarding activities.

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

• Manages the pre-employment onboarding process for assigned candidates to ensure a smooth and efficient candidate and hiring-manager experience.
• Generates reports to track pre-employment onboarding progress and completion for assigned candidates.
• Interfaces with candidates, Recruiters, and hiring teams with a focus on customer service and compliance.
• Monitors and completes required pre- and post- job offer screening requirements on all assigned candidates (e.g., background checks, reference checks, etc.) and escalates issues as appropriate.
• Verifies and uploads all required documentation in the system of record.
• Ensures data accuracy in all systems and documents.
• Runs reports and tracks relevant performance metrics.
• Schedules and coordinates interviews between Recruiters, candidates, and hiring teams.
• Greets and escorts candidates during their interview process as necessary.
• Coordinates travel arrangements and hotel accommodations for non-local candidates and follows through on reimbursements.
• Troubleshoots interview scheduling challenges and keeps candidates, managers, and recruiters apprised of progress.
• Administers candidate experience surveys to new hires on a regular basis.
• Performs other duties and responsibilities as assigned.
  
  
  

Qualifications

Education and Experience

• High School Diploma or GED required. A bachelor’s degree in human resources or related field is preferred.
• A minimum of one (1) year of administrative or clerical experience is required.
• Experience in Human Resources is preferred.
• Basic computer skills and experience with office software systems is required.
  
  
  

Knowledge, Skills And Abilities

• Effective verbal, written and interpersonal communication skills.
• Excellent time management and organizational skills.
• Able to utilize technologies such as MS Office products and applicant tracking systems.
• Must be able to work with all levels of management and candidates.
• Ability to work independently and be trusted to complete tasks with minimal supervision.
• Team player able to collaborate with others.
• Adherence to the highest degree of professional standards and strict confidentiality in matters that require discretion.
• Professional demeanor.
  
  
  

Additional Information

All your information will be kept confidential according to EEO guidelines.

Compensation:

• Pay Range: $21.50 - $30.12/hr
• Other Compensation (if applicable):
• Review the 2025-2026 UMMS Benefits Guide