Prevailing Wage Coordinator - Energy

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Posting Title: Prevailing Wage Coordinator

Reports To: Director of Field Operations

Location: California | Remote

Salary Range: $60,000 to $90,000

Final determination of a successful candidate’s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

WHO WE ARE

For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we’ve built a reputation for integrity. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we always—always—do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.

THE ENERGY TEAM

Our Energy Group at CEI builds projects from the field to the grid. Whether it’s a solar, battery storage, substation, EV charging, microgrid or converter station project, our skilled project managers, engineers and field employees deliver when it matters most. We work with customers on programs of all sizes—those spanning several smaller sites or spanning several thousand acres. Besides building some of the nation’s largest utility-scale solar plants and installing more EV charging stations in California than any other contractor, we are dedicated to running a business that is environmentally responsible.

ABOUT THE ROLE

The Prevailing Wage Coordinator is responsible for ensuring accuracy, completeness, and compliance of payroll data for the applicable labor regulations and certified payroll requirements. This role supports project management and field operations by overseeing certified payroll reporting, monitoring of apprenticeship ratios, and maintaining accurate labor compliance documentation. The Compliance Coordinator role will serve as a liaison between multiple parties to ensure full compliance with contractual and legal Prevailing Wage requirements.

Travel requirement: Periodic travel to project locations and corporate offices will be required to facilitate trainings, presentations, and audit activities

Prevailing Wage Compliance and Analysis

Review payroll data for employees and subcontractors working on projects requiring compliance and verify wage determinations, fringe benefits, and labor classifications.
Perform routine internal and external audits to ensure compliance with the Davis-Bacon Act, State Prevailing Wage requirements, and other applicable regulations.
Assist in reviewing certified payroll documentation and validation of payroll entries for accuracy and completeness.
Verify wage determinations via sam.gov, fringe benefits, job classifications and deductions are applied correctly for company employees and subcontractors.

Process and Systems Administration

Utilize payroll and compliance third-party platforms and systems to enter, monitor, and reconcile payroll data.
Perform data validation and analysis to identify and resolve daily labor entries and compliance with requirements.
Collaborate with contractor payroll, clients, vendors, and external auditors to maintain organized and accurate records for employee data, rates, classifications, and payroll entries.
Partner with internal departments including Payroll, Operations, Human Resources, and Legal to ensure compliance requirements are maintained.
Assist Operations teams to ensure compliance with worker classifications and ratios are monitored and maintained across multiple projects.

Subcontractor Compliance Oversight

Review subcontractor compliance packages to verify requirement documentation such as certified payrolls, fringe benefit statements, proof of registration with California DIR and applicable apprenticeship programs.
Maintain a compliance tracking system and communicate all deficiencies to Subcontractors. Collaborate with Subcontractors to align requirements.

Customer Compliance for Tax Credit Requirements

Understand documentation requirements of customers and their auditor(s) to support future IRA/ITC tax credit qualifications.
Coordinate timely data submissions to customers on a regular basis by internal teams and subcontractors including payroll reports and supporting evidentiary documentation.

Reporting, Auditing, and Communication

Maintain compliance databases, reports and logs for all active and completed projects.
Prepare compliance summaries for management review and third-party submissions.
Respond to inquiries or audits from third-party compliance monitors, public agencies, unions, or developers regarding labor compliance documentation.
Provide training and guidance to internal staff and subcontractors on compliance procedures, certified payroll systems, and documentation best practices.

Knowledge: Developing professional expertise, applies company policies and procedures to resolve a variety of issues.

Job Complexity: Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Exercises judgment within defined procedures and practices to determine appropriate action. Builds productive internal/external working relationships.

Supervision: Normally receives general instructions on routine work, detailed instructions on new projects or assignments.

ABOUT YOU

Working knowledge of certified payroll systems (LCPtracker, CA DIR, etc.)
Familiarity with organized labor agreements, prevailing wage laws and apprenticeship requirements.
High attention to detail, organization and accuracy.
Strong interpersonal communication skills, with the ability to interface effectively with subcontractors, developers, third-party compliance auditors, and agency officials.
Proficiency in Microsoft office suite.
Ability to manage multiple priorities and meet strict deadlines.

MINIMUM QUALIFICATIONS

Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: High School Diploma or GED required. Associates or Bachelor's degree in business administration, Human Resources, Construction management or related field preferred.

Experience: 2-4 years of experience in labor compliance, payroll administration, or construction project coordination (electrical or union contractor experience strongly preferred).

Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

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PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here.

CEI is a place where every single person can—and does—have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you’ll go home every day knowing you helped contribute to important work that shapes people’s lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at ceijobs@cei.com or 1-(877)-747-4CEI.

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