Procurement Analyst

Procurement Analyst – Construction

100% On-site: Selfridge Air National Guard Base (SANGB), Michigan

Salary: $80-95k

Responsibilities:

Provide aid in the planning and coordination of procurement activities in pre-award and post-award functions (excluding negotiation), using a wide range of contracting methods and types, for all services and commodity acquisitions and in particular complex and diversified architectural-engineering engineering services and construction. Contractor may be required to complete a non-disclosure agreement prior to participation in acquisition-related functions.

Tasks involve pre-award, post-award, and price/cost analysis functions containing a variety of complexities. Using knowledge of a variety of contract types, price and cost analysis, analyzes difficult contracting issues and provide options for course of action.

Provide business ideas, options and aid to technical personnel involved in the development of the statement of work or data requirements.

Reviews requisition package for adequacy and compliance with administrative, regulatory, and procedural requirements and consistency with current market practices and conditions and provides options to contracting officer. Possible options provided are based on knowledge and analysis of alternatives, adaptation or modification of procedures, or resolution and identifying of incomplete or conflicting technical or Ver. October 2022 contractor data.

Independently plans and carries out the tasking, selecting the approaches and techniques to be used. The contractor shall resolve conflicts that arise. The contractor shall inform the contracting officer of potentially controversial matters, or those with far-reaching implications.

Planning Services:

Perform market research/analysis to determine availability of the requirement; analyze market trends, conditions and technological advances; and suggest appropriate contracting techniques and procedures to solve various acquisition problems. Analyze difficult contracting issues and provide options for course of action, which may depart from previous approaches.

Review requisitions for which previous experience are not usually directly applicable, such as architectural design or construction of buildings involving unusual design features or site adaptation.

Review procurement requests and provides data on whether, based on market analysis, the requirement can be performed by small businesses; actively solicit Small Business/Small Disadvantaged Business/Women Owned (SB/SDB/SWO) participation; Hub Zone consideration, and review for compliance subcontracting plans, if applicable. Reviews are completed within 15 days of receipt.

Provide aid in the development of evaluation criteria to use in determining source selection and “best value” requests for proposal.

A&E/Construction/Simplified Procurement Services:

Review and revise Performance Work Statements (PWS), Statement of Work (SOW) and Statement of Objectives (SOO) to ensure that the documents are clear, complete, there are no personal services or inherently governmental aspects to them and meet compliance with regulations and policy. Many reviews require formulation of quality assurance factors. All reviews shall be forwarded to the Contracting Officer for approval within 3 days of receipt.

Perform post award contract actions on a group of contracts, such as those with cost reimbursement; and/or those with incentive arrangements. Track contractor performance for compliance with terms and conditions of contracts and notifies the COR and contracting officer of untimely submissions based on technical progress reports and performance metrics.

Review and track monthly contractor invoices for accuracy and maintain individual spreadsheets for each contract/order. Provide invoice findings/review to the COR for inspection and approval by the contracting officer, to return, with proper documentation, within established time frame.

Prepare closeout of orders/contracts, to include ensuring all applicable documents for closeout are prepared, obtaining final payment information from the Defense Finance and Accounting System (DFAS) and inputting data into the Paperless Contract Files (PCF) cabinet for review and approval by the Contracting Officer.

Accurately prepare contract modification documents caused by changes in technical requirements, in quantities, ordering unpriced options, and similar issues. Analyze price and cost elements of the proposed change(s) and provide support when a formal audit is required. Review complex contract administration problems, e.g., disputes and labor violations.

Aid customers with requirements and properly format those documents for posting during the solicitation process.

Document the government provided evaluation of bids/quotes.

Ensure PCF folders for each requirement are organized and current. Ensure milestones are entered and updated as changes occur. Organize multiple records formats, keep the Contracting Officer informed of the progress of an acquisition.

Analyze requirements and provide methods of procurement. Contracts contain a variety of complexities such as Ver. October 2022 specialized terms and conditions, unfavorable market conditions, complex, and limited competition or sole source due to urgency.

In sealed-bid procurements, aid in preparing a properly structured bid schedule for approval, draft solicitation, perform a review for compliance of financial and technical information provided in response to solicitation.

Arrange pre-proposal conferences and prepare documentation on conference results. Prepare contract documents to include appropriate standard clauses and special provisions and incentives, such as price re- determination or cost and performance incentive provisions. Provide possible solutions or options based on analysis.

Gather litigation documents and provide possible solutions or options to the Contracting Officer in the event the Contracting Office needs to assemble protest documentation.

Provide possible business-based solutions or options and aid to technical personnel involved in development of the statement of work or data requirements.

Automation Services:

Collect, review, and input data into computer system and audit output data.

Develop Power Point presentations for briefings, and trainings; excel spreadsheets for tracking documents, and input into developed or existing databases.

The Contractor shall:

Prepare reports and other documents and finalize correspondence for review/acceptance by the Government.

Proofread/edit correspondence and documents for correct grammar, spelling, capitalization, punctuation, and format.

Maintain contract files in Paperless Contract Files (PCF) to include contract change orders, partial and progress payments and other documents as necessary. Process contracts for closeout in PCF and Procurement Integrated Enterprise Environment (PIEE)

Provide appropriate action to expedite delivery or performance when required by mission changes and prepares documentation to support change orders as necessary. Analyze change order proposals and provide data to the contracting officer when the contractor proposal varies significantly from the original estimates.

Experience, Knowledge, Skill or Certifications Required:

• Experience working in Government construction acquisition.
• Strong contract administration skills, the ability to manage multiple projects simultaneously and meet deadlines.
• Experience in business, contracting or related areas with demonstrated experience in contract formation and administration matters.
• Knowledge of a variety of contract types, price/cost analysis, analyze difficult contracting issues and provide appropriate courses of action.
• Demonstrated knowledge of Government regulations, manuals, pertaining to procurement with a working knowledge of Federal, State and DoD engineering regulations to include the Federal Acquisition Regulation (FAR).
• Strong working knowledge of Sustainment, Restoration and Modernization (SRM) and Military Construction (MILCON) projects . Ver. October 2022
• Strong organizational and communication skills, both written and verbal.

Preferred:

• Degree in a Business discipline preferred, however not required.
• Experience planning and coordination of procurement activities for pre-award, post-award and other contractual functions.
• Experience with ACWS.

OSHA:

• Contractor shall comply with OSHA, state and local safety regulations, which may include wearing steel-toed boots, protective eyewear and hearing protection or other PPE.