Procurement and Construction Administrative Assistant

Centro Maintenance and Construction Services (CMCS) is a growing and dynamic construction and property maintenance company committed to delivering quality workmanship and excellent service. We are seeking a highly organized and motivated Procurement and Construction Administrative Assistant to support our operations. This role plays a key part in streamlining purchasing, coordinating logistics, and supporting administrative functions that keep our projects running smoothly.

Position Summary:

Responsible for sourcing, purchasing, and managing inventory of materials, supplies, and equipment used for property maintenance and construction projects. Ensure cost-effective purchasing, vendor reliability, and proper inventory control to support the company’s property maintenance and construction operations. Manage rebate and incentive reporting for Energy Trust/Appliance project. Provide construction administrative support, including onboarding new construction clients, scheduling inspections and dispatching field teams.

Responsibilities

Procurement

· Purchase and coordinate the delivery of maintenance supplies, appliances, equipment, and materials for multiple properties and construction projects.

· Coordinate large-scale purchasing for construction projects, ensuring timely delivery and cost efficiency.

· Schedule and coordinate rental of large equipment needed for construction and renovation projects.

· Evaluate vendor quotes and negotiate pricing, terms, and delivery schedules.

Inventory Control

· Check and fulfill maintenance work orders, prepare and process purchase requisitions.

· Track inventory levels for maintenance and property supplies.

· Maintain accurate inventory records to prevent overstocking or shortages.

· Implement and oversee bulk purchasing for maintenance consumable products to reduce costs and improve efficiency.

Construction Administrative Support

· Serve as support for onboarding new construction clients

· Prepare and send welcome packets, contracts, and project documentation

· Dispatch construction personnel to job sites as needed

· Maintain clear communication between field teams and project managers.

· Provide administrative support to the Safety Committee.

Qualifications:

3+ years of experience in purchasing, procurement, or administrative support (construction or property management industry preferred).

Strong organizational and communication skills.

Proficiency in Microsoft Word, Excel, Outlook.

Experience with software such as Builder Trend, AppFolio,

Ability to manage multiple priorities and work effectively in a fast-paced environment.

Attention to detail and commitment to accuracy.

Bi-lingual preferred

Compensation

55K Full time salaried position Monday through Friday

Medical and Dental Benefits

IRA, Life Insurance, and Long-Term Disability

Seven paid holidays

CMCS is an Equal Employment Opportunity company. Discrimination of any type will not be tolerated. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Portland, OR 97225: Relocate before starting work (Required)

Work Location: In person