Procurement Compliance Officer

Hull, United States

Introduction

Join our Award-Winning Office of Procurement Services

This is an exciting opportunity to join a dynamic team recognized for excellence – having earned the prestigious Achievement of Excellence in Procurement (AEP) Award from the National Procurement Institute. Our office is committed to continuous improvement and the implementation of best practices that drive positive change for both Prince William County and our internal operations.

The Office of Procurement Services (OPS) manages the acquisition of various supplies, goods, construction services, professional services, and general services through a variety of competitive, fair, and ethical solicitation approaches. OPS is focusing on four key initiatives including developing a robust marketplace that connects agencies to vendors to meet their business needs; modernizing the acquisition process to improve overall customer experience; expanding procurement solutions through strategic and sustainable sourcing; and improving agency contract administration through training, policy development, and vendor performance assessment.

The Prince William County Office of Procurement Services (OPS) is seeking a highly qualified Procurement Compliance Officer to coordinate, develop, and administer a compliance program to ensure that procurements are performed in accordance with law, regulations, policies, and the delegation standards established by the Chief Procurement Officer (CPO). This position assists OPS leaders in developing County procurement policy to enable continuous improvement and improve procurement and contract administration compliance. This position will report to the Chief Procurement Officer.

About This Role:

The Procurement Compliance Officer will support the Office of Procurement Services strategic objectives by providing policy development to ensure compliance with laws and regulations while promoting transparency in the acquisition process. The Procurement Compliance Officer will work with OPS team to monitor and resolve compliance issues and mitigate contractual risk.

Duties and responsibilities:

Risk Management and Assessment:

Identify, evaluate, and monitor procurement risks such as agency contract compliance, contract management task completions and financial exposure.
Identify, evaluate, and monitor procurement risks such as supplier reliability, contract compliance, and financial exposure.
Develop and implement risk mitigation strategies aligned with County’s objectives.
Conduct risk assessments during supplier onboarding and throughout agreement
Collaborate across departments to integrate risk awareness in procurement planning
Lead root cause analyses and corrective actions for risk incidents.

Compliance and Regulatory Oversight:

Ensure procurement complies with internal policies, laws, and industry standards.
Review legislation and County procurement activities and recommend, develop, and implement updates to procurement policies reflecting regulatory changes.
Support P-Card compliance, including usage monitoring, documentation, fraud prevention, and audit coordination.
Oversee agency small purchase compliance, including vendor review, assessment and audit
Identify purchasing non-compliance and violations and report and readout to findings to leadership.
Coordinate and lead internal and external procurement audits and address findings.
Manage relationships with internal and external stakeholders and support ethical procurement initiatives.
Reviewing operations, conduct inspections, research, and evaluate findings, and draw accurate conclusions of department procurement and contract administration activities under their delegated purchase authority.
Preparing post-review exit conference agenda, schedule and conducting exit conference with department director; discuss findings with director prior to exit conference briefings with department.

Internal Controls:

Works with procurement officers and establishes partnerships with departments to enhance services provided by OPS
Design, implement, and monitor internal controls to protect procurement processes.
Investigate irregularities and enforce corrective measures with legal and audit teams.
Maintain records supporting audit trails and compliance.

Enterprise Resource Platform (ERP) System Monitoring and Reporting:

Monitor procurement workflows to enforce segregation of duties and approvals.
Analyze procurement data and produce reports on compliance and risk exposure.
Recommend Oracle ERP enhancements for improved risk and compliance monitoring.

Minimum Requirements:

High School Diploma or G.E.D. and 7 years of experience in procurement, risk management, compliance, or audit, preferably in regulated environments.

Preferences:

A bachelor’s degree in contract management, supply chain management, risk management, business or public administration, accounting, finance, or related subject.
Six (6) or more years of experience performing reviews, inspections, or audits of procurements as part of a compliance or oversight program, including four (4) years of procurement, contract management or supply chain experience.

Experience developing and implementing a compliance, oversight, or review program
Experience in centralized procurement type environments i.e., a hybrid, or center-led, large scale organizational models with authority delegated to departments/agencies, and oversight training
Ability to assess risk and identify opportunities to improve operations to achieve organizational objectives.
Led and participated as a member of Process Improvement teams.
Research related experience i.e., data collection, analytical work, data analysis and trend identification to develop actionable information.
Experience utilizing and applying the Virginia Public Procurement Act
Expertise in local government procurement and developing processes to increase efficiency
Proficient with Adobe Acrobat and Microsoft Office Applications as Excel, Word, PowerPoint, SharePoint, and Outlook.
Proficiency with Oracle ERP system and procurement monitoring
Strong, analytical, communication, and interpersonal skills
Ability to manage priorities independently and collaboratively

Holds one of the following professional certifications

Universal Public Procurement Certification (UPPCC)
Virginia Institute of Procurement (VIP)
National Contract Management Association (NCMA)
National Institute of Governmental Procurement (NIGP)
Certified Supply Chain Professional (CSCP)
Certified Professional in Supply Management (CPSM)
Certified Risk Management Professional (CRMP)
Certified Internal Auditor (CIA)
Certified Compliance and Ethics Professional (CCEP)
Project Management Professional (PMP)

Work Schedule:

This is a full time, 37.5 hours per week, exempt-paid position with a typical schedule of Monday - Friday 8:00 am – 4:30 pm. Occasional travel may be required for meetings and events. This is a telework-eligible role with in-office requirements based upon business need. The position may change to additional in-office schedule if business needs change.

Hiring Salary Range:

$97,593.51 - $110,000.00 Annual

We also offer great benefits including:

Retirement plan from the Virginia Retirement System (VRS)
401a and 457 retirement savings plans
Paid Annual Leave, Personal Leave, Sick Leave, and Holidays
Optional group medical, dental, and vision insurance plans
Paid Life Insurance and Optional Life Insurance
An Employee Assistance Program (EAP)
Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety,

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.
The following positions do not accrue leave and are not eligible for holidays or other fringe benefits: