Procurement Coordinator

Description:

POSITION SUMMARY

Perform and fulfill a variety of procurement functions for Hospitality based

Design/Procurement projects from inception through project completion. The position is instrumental in maintaining important supply chain initiatives necessary in executing successful hotel builds and renovations.

WHAT YOU’LL BE DOING

• Support parts of or an entire project depending on scope in conjunction with team leadership
• Understand specification translation for the purposes of bidding, budgeting and issuing Purchase Orders
• Understand manufacturers, price points, product expediting & logistics principles
• Initial exposure to project design specifications, supplier selection, costing, production lead times, bidding, PO issuance and expediting orders
• Assist in negotiating pricing and lead time for products
• Support project managers by updating weekly delivery status reports
• Maintain and update project timelines relating to purchasing scope of work
• Assist in resolving supplier issues with respect to quality issues and / or timing of delivery
• Manage communications with freight forwarding / logistics companies, ensuring delivery of product and resolving outstanding issues
• Review and process prepared invoices for payment
• Assist in the preparation of budgets for design-related projects
• Collect administrative documents during the close out process, such as warranty, flame certificates and cleaning information
• Perform Quality Control exercises on one’s own work
• Understand hotel brand structures
• Interact within the hospitality network including but not limited to supplier socializing and trade show & conference attendance

Requirements:

WHAT YOU’LL BRING

• Bachelor’s Degree – Business/Supply Chain or Hospitality major desired
• Entry Level - 0-2 years of professional experience preferred
• Existing knowledge base or ability to quickly immerse oneself in the Hospitality FF&E and OS&E categories
• Strong PC skills with proficiency in Microsoft Office and proven ability to create and maintain analytical reports in Excel
• Clear, concise (legal-minded) written communication skills
• Effective verbal communication skills
• Good telephone conversationalist
• Solid negotiating prowess
• Attention to detail with a numbers-oriented mindset
• Organized and thorough work style with emphasis on time management
• Ability to resolve conflict quickly and constructively
• Knowledge of Spexx/Exxpedite/Specsources