Procurement Coordinator

Description

Idaho Department of Education

This position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission.

Please note: Applications will be accepted through 4:59 PM MST on the posting end date.

The Idaho Department of Education (Department) is dedicated to serving and providing common-sense leadership, support, and resources to educators across the state. The knowledge, skills, and experience of the Department’s employees are among our most valued and important assets. Employment with the Department provides a rewarding career that positively affects the lives of children in Idaho. To learn more, please visit our website at http://www.sde.idaho.gov/.

The Procurement Coordinator supports the Department by providing expertise in the field of contracts and procurement. This position supports Department staff with procurement training and navigating day-to-day issues associated with contracts.

RESPONSIBILITIES:

• Monitor and support Department procurement activities to ensure compliance with federal law, Idaho Code, Idaho Administrative Rule, and Department goals in consultation with the Chief Financial Officer and Policy Director;
• Coordinate Request for Quote and informal solicitations;
• Maintain contract database;
• Advise Department staff of the legal requirements for procurement;
• Maintain and, as necessary, update the Department procurement manual to include best practices and policies and procedures;
• Develop procurement training materials and provide ongoing training to relevant Department staff;
• Provide technical assistance and support with contract development and execution;
• Maintain and, as necessary, update Department contract templates and terms and conditions;
• Review contracts across the Department to ensure alignment with templates to ensure legal adequacy and acceptability;
• Consult with Department staff to determine contractor requirements, such as but not limited to:
• Content knowledge/expertise
• Insurance requirements
• Background checks
• Negotiate removal of unacceptable terms and conditions in contracts;
• Consult with legal counsel (Deputy Attorney General) regarding contracts when required, i.e., non-routine contracts, when procuring highly technical or complex services and products, and when terms of contract are broken;
• Sign contracts on behalf of the Department once they are approved and finalized;
• Supervise the Procurement Contract Specialist position to assist in accomplishing procurement tasks;
• Stay current on developments in the procurement field;
• Report to Idaho State Legislature on contracts valued over $25,000 from the previous fiscal year.
• Report to the Idaho State Controller’s Office on all agreements required by Transparent Idaho.

MINIMUM QUALIFICATIONS:

• Five (5) years’ experience in procurement and contract administration or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

DESIRED QUALIFICATIONS:

• Bachelor’s degree in contracts/procurement, business administration, or a related field;
• Experience in public sector or government procurement;
• Experience with negotiations;
• Experience working with the Idaho code and administrative rules related to procurement, 2 CFR Part 200, and the ability to successfully apply that knowledge;
• Certifications such as the following: CPP (Certified Purchasing Professional), CPM (Certified Purchasing Manager), CPPO (Certified Public Procurement Officer), CPPB (Certified Professional Public Buyer).

PHYSICAL REQUIREMENTS: (with or without reasonable accommodation)

This position requires the ability to perform the following physical and job-related tasks:

• Approximately 90% of time is spent sitting at a desk or workstation, up to 4 hours at a time.
• Approximately 10% of time is spent standing, walking, bending, or kneeling.
• Occasionally lift items, typically weighing under 5 lbs., and occasionally up to 20 lbs.

TRAVEL REQUIRED:

This position typically does not require travel but may occasionally be requested to do so.

BENEFITS:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

ADDITIONAL BENEFITS INCLUDE:

Vesting in the Public Employee Retirement System of Idaho (PERSI): All employees of the Idaho Department of Education are non-classified. They are appointed by the elected official and serve at the pleasure of the elected official. As such, employees working at a non-classified agency are considered vested in the PERSI retirement system after five (5) consecutive months of service, versus five (5) years of service at a classified agency.

Tuition Fee Waiver: All Idaho Department of Education employees in permanent full-time positions may register for instructional courses during any academic period, at any participating state funded institutions of higher education, for a $20.00 nonrefundable registration fee per semester and $5.00 per credit hour charge.

TO APPLY:

To apply for this position, please submit 1.) a customized letter of interest, 2.) a resume, and 3) a list of three professional references. Attach the resume to your online application. Insert your letter of interest and references into the space provided in the questions section of the application.

Your letter of interest should specifically address how your education, training and work experience meet the responsibilities, qualifications, and required skills of the position. A writing sample, such as a letter of interest, provides an opportunity to evaluate your writing skills as well as your ability to demonstrate you meet the qualifications of the position. Your resume must clearly support the information provided in your letter of interest. A resume does not substitute for a letter of interest. Applications that do not include a letter of interest will not be accepted.

EEO/ADA/VETERAN:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.