Procurement Executive

Simpaisa is seeking a proactive and detail-oriented Procurement Executive to manage end-to-end procurement activities, vendor relationships, and compliance processes. The ideal candidate will have strong negotiation skills, knowledge of IT procurement, and the ability to coordinate cross-functional requirements efficiently while ensuring cost-effectiveness and operational continuity.

Key Responsibilities:

Procurement Management

• Manage procurement of IT equipment, software licenses, and technical services to support business operations.
• Identify, evaluate, and onboard reliable suppliers and vendors.
• Negotiate pricing, contracts, payment terms, and delivery schedules.
• Prepare and manage RFPs (Request for Proposals), POs (Purchase Orders), GRNs (Goods Receipt Notes), SRNs (Service Receipt Notes), and related documentation.
• Ensure timely renewal of licenses, subscriptions, warranties, and support contracts.
• Maintain accurate procurement records, documentation, and vendor databases.

Vendor & Supplier Management

• Build and maintain strong supplier relationships.
• Monitor vendor performance and ensure service level compliance.
• Handle end-to-end supplier onboarding and documentation processes.
• Ensure compliance with internal procurement policies and regulatory requirements.

Operational & Administrative Support

• Coordinate visa processing and documentation for employee travel and international operations.
• Collaborate with internal departments to fulfill procurement requirements effectively.
• Support budget planning, cost analysis, and procurement forecasting.
• Assist in implementing digital procurement systems and process automation initiatives.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain, Finance, or a related field.
• 2–4 years of experience in procurement or supply chain management.
• Strong knowledge of IT equipment, software licensing, and technical service procurement.
• Excellent negotiation and vendor management skills.
• Proficiency in preparing procurement documentation (RFPs, POs, GRNs, SRNs).
• Strong analytical and organizational skills.
• Good understanding of compliance and regulatory requirements.
• Proficiency in MS Office and ERP/procurement software.

Preferred Competencies:

• Strong communication and interpersonal skills.
• Ability to manage multiple projects and deadlines.
• Detail-oriented with strong documentation skills.
• Experience in digital procurement tools and automation systems is a plus.

Work Location: In person