Procurement Executive (Pools and Ladscaping)

Skills & Qualifications:

● Bachelor’s Degree in Supply Chain Management, Business Administration, or a related field.

● Minimum 1-3 years of experience in procurement, preferably in international trade or supply chain.

● Strong negotiation, analytical, and communication skills.

● Proficient in MS Office and ERP or CRM systems.

● Knowledge of import/export procedures and customs documentation.

● Attention to detail and ability to manage multiple tasks under tight timelines.

● Executing hard and soft landscaping works as per approved drawings, including proper plant and lawn selection and irrigation design.

● Troubleshooting landscape issues, including minor plumbing and electrical problems, and attending urgent site matters when required.

● Visiting sites undergoing additional works or complaints and ensuring quick resolution.

● Meeting and communicating with clients regularly to understand requirements and ensure satisfaction during project progress.

● Visiting contracted and random client sites to assess service levels and customer satisfaction.

● Promoting company services to existing and new clients.

● Getting material approvals, discussing variations, and obtaining client approvals when required.

● Preparing quotations for additional landscape or maintenance works.

● Planning and allocating manpower based on workload and project timelines.

● Managing labor schedules, monitoring output, educating and motivating site teams.

● Coordinating with subcontractors and arranging work sequences to ensure timely project completion.

● Coordinating with suppliers to arrange timely delivery of materials, plants, and chemicals to the site.

● Preparing daily site reports and updating all site-related information in the company system/server.

● Preparing weekly reports for the department manager or senior management with observations and action plans.

● Ensuring no official documents are issued without approval from the department head or management.

● Inspecting the quality of work delivered by technicians and recommending improvements.

● Ensuring work is carried out safely and in compliance with company guidelines.

Key Responsibilities:

1. International Procurement:

● Check stock availability by brand and plan purchase requirements accordingly.

● Send inquiries and request quotations from international suppliers.

● Prepare price comparison sheets and submit them for management approval.

● Create and issue Purchase Orders (POs) after receiving approval.

● Coordinate supplier payments with the accounts team to ensure timely processing.

● Follow up on shipments to ensure timely dispatch and delivery.

● Share shipping documents with the clearing agent for customs clearance.

● Coordinate with the clearing agent for duty payments and arrange payment through the company credit card.

● Share final shipping and customs documents with the accounts team after clearance.

● Handle special order requests, including supplier follow-ups and airfreight arrangements (quote requests, price confirmation, and shipment organization).

● Communicate with suppliers on warranty claims and other purchase-related matters.

2. Local Procurement:

● Send inquiries to local suppliers based on brand, category, or product requirements.

● Review quotations and place orders with the most competitive and reliable suppliers.

● Support local procurement activities through regular follow-ups and coordination.

3. System & Documentation:

● Follow up on RFQs from Internal Departments.

● Create new item codes and SKUs in the system or CRM as required.

● Handle invoice attestation through MOFA when necessary.

● Maintain organized documentation and records for all procurement activities.

Job Type: Full-time

Pay: Up to AED5,000.00 per month

Experience:

• procurement - international trade / supply chain: 1 year (Required)