Procurement Manager

Job Overview:

The Procurement Manager is responsible for assisting in the planning, implementing, and overseeing procurement activities for the City of Groveland. This position ensures compliance with all federal, state, and local procurement laws and city policies. The Procurement Manager will also supervise day-to-day procurement operations under the guidance of the Director of Finance and work with vendors, staff, and other departments to ensure timely and efficient procurement of goods, services, and supplies.

Essential Job Functions:

• Procurement Operations: Manage the purchasing of goods, services, and supplies in compliance with all applicable federal, state, and local laws, policies, and procedures.
• Vendor Management: Research and identify potential vendors, ensuring competitive pricing and cost-effective procurement of goods and services.
• Solicitations and Contracts: Prepare and issue RFPs, bids, and contract documents. Assist in evaluating proposals and recommending awards.
• Contract Management: Support the execution of contracts, including reviewing and monitoring contract performance to ensure compliance with terms and conditions.
• Process Improvement: Assist in evaluating and improving procurement processes, ensuring efficiency and effectiveness within the department.
• Staff Supervision: Provide guidance and support to procurement staff, ensuring tasks are completed efficiently and in line with established policies.
• Training: Conduct training for department staff and other city employees on procurement processes and policies.
• Compliance: Monitor procurement activities to ensure adherence to legal and procedural requirements. Assist with resolving any procurement issues or disputes.

Additional Responsibilities:

• Budgeting: Assist in monitoring and managing the departmental budget, including tracking procurement-related expenses and cost analysis.
• Communication: Effectively communicate procurement policies and procedures to staff and vendors. Serve as a liaison between the Department, other city departments, and vendors.
• Surplus and Disposal: Assist with the disposal, trade, or sale of surplus supplies and equipment.
• Support to Leadership: Provide necessary support to senior leadership on procurement-related matters and assist in preparing reports for the City Manager and legislative body.
• Minimum Qualifications:
• Education: Bachelor’s degree in business, public administration, or related field, or equivalent combination of education and experience.

Additional Skills:

• Knowledge of procurement processes, policies, and regulations.
• Strong organizational, communication, and negotiation skills.
• Ability to manage multiple tasks and priorities effectively.
• Proficiency in procurement software and Microsoft Office Suite.
• Experience: At least three (3) years of experience in procurement, including experience with contracts and vendor management, preferably in a governmental or public sector setting.
• Certifications: Certification as a Certified Public Procurement Officer (CPPO) or NIGP-CPP is desirable but not required at the time of hire.

Job Type: Full-time

Pay: $69,614.00 - $108,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience:

• Procurement: 3 years (Preferred)

License/Certification:

• CPPO or NIGP-CPP (Preferred)

Work Location: In person