Procurement Officer

Procurement Officer

Position: Procurement Officer
Department: Procurement & Supply Chain
Location: Qatar
Reports To: General Manager
Employment Type: Full-time

1. Position Summary

The Procurement Officer will be responsible for sourcing, negotiating, and purchasing materials, spare parts, services, and equipment required for smooth operations of the company. This role ensures timely supply, cost efficiency, supplier compliance, and adherence to company procurement policies.

2. Key Responsibilities:

A. Procurement & Sourcing

• Identify reliable suppliers locally and internationally.
• Request, review, and compare quotations (RFQs).
• Evaluate price, delivery terms, and product specifications.
• Conduct cost analysis and negotiation to secure the best prices.
• Maintain an updated- supplier list and database.

B. Purchase Order Management

• Prepare purchase orders in ERP.
• Ensure correct coding, approvals, and documentation.
• Follow up with suppliers to confirm order status and delivery time.
• Track shipments and coordinate customs clearance (if applicable).

C. Inventory & Material Support

• Coordinate with the storekeeper for stock levels and replenishments.
• Monitor minimum/maximum stock levels for critical items.
• Ensure accuracy of received items vs. PO and delivery notes.

D. Vendor Management

• Build long-term relationships with key suppliers.
• Evaluate vendor performance regularly (price, quality, delivery).
• Obtain credit terms, warranty certificates, or service agreements when required.

E. Compliance & Documentation

• Ensure all purchases follow company policies and the approval matrix.
• Prepare weekly and monthly procurement reports.
• Maintain proper filing of POs, invoices, and delivery documentation.
• Coordinate with Finance to ensure timely payment processing.

F. Cross-Department Coordination

• Work closely with Production, Distribution, Maintenance, and HR to understand requirements.
• Support urgent purchases and critical spare parts for machines.

3. Qualifications

• Bachelor’s degree in Business Administration, Supply Chain, or related field.
• Minimum 2–3 years procurement experience (FMCG or manufacturing preferred).
• Strong negotiation and communication skills.
• Experience with ERP systems (Adler preferred).
• Good knowledge of Qatar market, suppliers, and logistics.
• Proficiency in MS Office (Excel, Word).
• Valid Qatar driving license is a must.

4. Key Competencies

• Attention to detail
• Time management
• Strong follow-up skills
• Analytical mindset
• Professional communication
• Integrity and transparency

5. Salary & Benefits:

• Salary: QAR 4500
• Accommodation: Provided
• Transportation: Provided
• Mobile Allowance: Provided
• Fuel Allowance: Provided

Job Type: Full-time

Pay: QAR4,500.00 per month