Procurement Officer

To support the procurement department in sourcing, purchasing, and tracking materials, tools, and services required for carpentry production. The Junior Procurement Officer ensures timely supply, accurate documentation, and cost-effective purchasing while maintaining strong vendor relationships and compliance with factory standards.

Key Responsibilities

1. Material Purchasing & Sourcing

• Assist in sourcing raw materials such as timber, MDF, plywood, hardware, adhesives, paints, and finishing materials.
• Obtain and compare quotations from approved suppliers.
• Ensure materials meet required technical specifications and quality standards.
• Prepare purchase requests and purchase orders in the ERP system.

2. Vendor Coordination

• Maintain regular communication with suppliers regarding pricing, delivery schedules, and stock availability.
• Follow up with vendors to ensure on-time delivery of materials.
• Support in evaluating vendor performance (quality, delivery, pricing).

3. Inventory & Stock Monitoring

• Coordinate with the warehouse team to track stock levels and identify material shortages.
• Assist in maintaining minimum stock levels for critical carpentry items.
• Report slow-moving or non-moving items for management review.

4. Documentation & Compliance

• Maintain accurate purchasing records, contracts, delivery notes, and invoices.
• Ensure procurement activities comply with company policies and quality standards.
• Assist in updating supplier lists and procurement documentation.

5. Cost Control & Efficiency

• Support cost-saving initiatives through negotiation and alternative sourcing.
• Help identify opportunities for reducing material waste and optimizing procurement cycles.

6. Coordination With Production Team

• Communicate production requirements to suppliers in coordination with factory and planning teams.
• Ensure urgent or special project material requests are prioritized.
• Resolve any discrepancies in quantity, quality, or delivery issues.

Qualifications & Skills

Education

• Diploma or Bachelor’s degree in Supply Chain, Business Administration, Engineering, or related field.

Experience

• 2 years of experience in procurement; experience in carpentry, joinery, or manufacturing is an advantage.

Technical Skills

• Basic understanding of carpentry materials, woodworking processes, and hardware types.
• Familiarity with ERP or procurement software (SAP, Oracle, Odoo, etc.)
• Strong negotiation and communication skills.
• Proficiency in MS Office (Excel, Word, Outlook).

Personal Skills

• Organized and detail-oriented.
• Ability to work under pressure and meet deadlines.
• Team player with a proactive attitude.
• Strong analytical and problem-solving