Procurement Officer

DUTIES & RESPONSIBILITIES :

Procurement Process Management:

• Identify and assess potential suppliers based on price, quality, and delivery speed.
• Prepare and process purchase orders, requests for quotations (RFQs), and tenders.
• Negotiate contracts, terms, and pricing with suppliers to secure favourable agreements.
• Ensure compliance with organizational procurement policies and legal regulations.

Supplier Relationship Management:

• Develop and maintain strong relationships with vendors and suppliers.
• Monitor supplier performance, resolve disputes, and ensure timely deliveries.
• Conduct supplier evaluations and audits to ensure quality and reliability.

Cost Control & Budgeting:

• Analyse market trends to identify cost-saving opportunities.
• Track procurement expenses and report on budget variances.
• Recommend cost-effective alternatives without compromising quality.

Inventory & Order Management:

• Monitor stock levels and reorder points to prevent shortages or excess inventory.
• Coordinate with departments to forecast procurement needs.
• Ensure accurate documentation and record-keeping of purchases.

Compliance & Reporting:

• Maintain procurement records for audits and compliance purposes.
• Prepare reports on procurement activities, savings, and supplier performance.
• Ensure adherence to ethical sourcing and sustainability policies.

Cross-functional Collaboration:

• Work with finance, logistics, and operations teams to streamline procurement processes.
• Assist in developing procurement strategies aligned with organizational goals.