Procurement Officer

Job Summary

We are seeking a detail-oriented and proactive Procurement officer to manage both local and international purchasing activities. The role requires strong negotiation skills, supplier management capabilities, and the ability to ensure timely and cost-effective procurement of high-quality goods in line with the company’s quality, sustainability, and local sourcing standards.

Key Responsibilities

1. Procurement & Sourcing

• Supervise end-to-end procurement processes for local and international suppliers.
• Identify, evaluate, and onboard new vendors / suppliers in line with the company's proper documentation, internal evaluation, and obtaining necessary approvals before onboarding or engagement.
• Conduct internal assessments of suppliers and vendors, and present evaluations, risks, and recommendations to management for approval and decision-making.
• Source products, materials, and services at competitive prices aligned with quality, sustainability, and local sourcing standards.

2. Vendor Management

• Build and maintain strong relationships with suppliers and vendors.
• Negotiate pricing, contracts, payment terms, and delivery schedules.
• Monitor supplier performance and ensure compliance with agreed terms and SLAs.
• Conduct periodic supplier reviews and maintain a preferred vendor register.

3. Purchase Planning & Execution

• Prepare and process purchase orders in a timely and accurate manner.
• Coordinate with internal departments (store, kitchen, production, finance, and legal) to understand procurement needs and ensure smooth approvals.
• Liaise with finance for budget approvals and payment processing, and escalate contract terms to legal for review where applicable.
• Ensure accurate documentation for all procurement transactions.

4. International Procurement

• Handle international sourcing including supplier communication, shipment coordination, and documentation.
• Work closely with logistics partners to ensure smooth import processes and timely delivery.
• Ensure compliance with local import regulations and standards in Qatar.

5. Inventory & Cost Control

• Monitor stock levels and forecast demand to avoid shortages or overstocking.
• Track procurement budgets and optimize costs.
• Identify cost-saving opportunities and drive continuous improvement in procurement efficiency.

6. Compliance & Reporting

• Ensure all procurement activities adhere to company policies and procedures.
• Maintain accurate records of purchases, pricing, and supplier details.
• Provide regular reports to the Operations head / Finance on procurement activities, costs, and supplier performance.
• Track and report against KPIs including cost savings achieved, on-time delivery rate, supplier performance scores, and budget adherence.

Qualifications & Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field.
• Minimum 5 years of experience in procurement or supply chain, preferably in retail, F&B, or FMCG.
• Demonstrated experience in both local and international sourcing.
• Strong negotiation and communication skills.
• Solid knowledge of import/export procedures and documentation.
• Proficiency in MS Excel and ERP systems (e.g. SAP, Oracle, Odoo, or equivalent).
• Familiarity with procurement platforms or inventory management software.
• Ability to work in a fast-paced environment and manage multiple priorities.

Job Type: Full-time

Work Location: In person