Procurement Officer

Jop Purpose :

To provide cost effective & timely Procurement of Goods & services in accordance with the company Policy and Procedures.

Job Description :

Operations (Daily Tasks)

• Daily monitoring of assigned requisitions to be converted into draft Purchase Orders (POs) within a maximum of 2 days.
• Review purchase requisitions prior to commitment to ensure items are not already in stock.
• Source, select, and negotiate the best purchasing packages in terms of quality, price, terms, delivery, and services with suppliers.
• Prepare and process purchase orders and related documents in accordance with company policies and procedures, to be released within a maximum of 7 days from the requisition assignment date.
• Monitor overdue and urgent purchase orders by performing regular and timely expediting, with daily ETA updates.
• Maintain and build highly ethical relationships with preferred suppliers and analyze supplier performance.
• Raise and enter all purchase orders into the ERP system.
• Commit company purchase orders in a competitive environment to maximize commercial advantage.
• Arrange advance payments and due payments with the payments/accounts team and suppliers in line with company policies and procedures.
• Coordinate with logistics and customs teams for urgent or delayed shipments.
• Coordinate with logistics for the collection and delivery of orders.
• Reconcile accounts-related queries as required.
• Follow up on NCR orders and ensure rejected or unsafe items received are returned to the supplier immediately.
• Maintain purchasing document records in an orderly and easily retrievable manner (soft and hard copies).
• Coordinate with end-user departments and suppliers within the purchasing scope for assigned projects.
• Handle daily requests and inquiries from supervisors, end users, and suppliers.

Reporting

• Issue and discuss expediting reports with the supervisor.
• Issue and discuss overdue reports with the supervisor.
• Issue and discuss ETA site reports with the supervisor.
• Issue and discuss the validity of purchase orders older than six months.
• Register savings in the savings report.

Job Requirements

Minimum Qualifications

• Bachelor’s degree in commerce or engineering.
• English proficiency level.
• Background or studies in Supply Chain Management.

Minimum Experience

• Minimum of 3 years of experience in the same or a similar position.

Job-Specific Skills

• Time management.
• Negotiation skills.
• Sound judgment and decision-making ability.
• Relationship-building skills.

Generic Skills

• Strong team player.
• Proficiency in Microsoft Office applications.
• High attention to detail.
• Ability to work under pressure and tolerate stress.
• Adaptability and flexibility.

Job Location & Accommodation

• Sukari Gold Mines, Red Sea – Marsa Alam

• Roster and accommodation as per site policy

• Home-to-site transportation provided

• Full accommodation and well-being facilities provided