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Procurement Officer I

The purpose of this job is to assist departments with procurements by processing requisitions, handling bid processes, performing contract administration, and ensuring purchases and sales made with City of Columbia funds comply with municipal, state, and federal regulations.

Essential Duties and Responsibilities - The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description

Writes formal bid solicitations for various products or services needed by the City of Columbia. Manages all aspects of bidding process, evaluation process, including organizing responses, scheduling and conducting meetings, conducting cost analysis, assisting evaluation committees, and facilitating award and contract execution.

Processes purchasing requisitions from departments including reviewing, ensuring compliance, documenting and approving or rejecting requisition accordingly.

Serves as resource for customer inquiries (internal and external), provides guidance with processes, and assists with troubleshooting procurement issues.

Assists in fiscal year end closing of outstanding purchase orders.

Regular attendance is a necessary and essential function.

Performs other duties as assigned.

Supervisory Responsibilities

Job has no responsibility for the direction or supervision of others.

Human Collaboration and Job Impact - This area describes the personal interaction with others outside direct reporting relationships as well as the impact the job has on organization, the department or unit objectives, the output of services, or employee or public satisfaction

Interactions may result in decisions regarding implementation of policies. Contact may involve support of controversial positions or the negotiation of sensitive issues or important presentations. Contacts may involve stressful, negative interactions with the public requiring high levels of tact and the ability to respond to aggressive interpersonal interactions.

Interactions have significant impact on the organization in terms of time, money, or public/employee relations.

Fiscal Responsibility

Position has limited fiscal responsibility.

May assist in the collection of data in support of recommendations for departmental budget allocations. May monitor work unit or program/promotional level budget and expenditures.

Education and Experience - An equivalent combination of education, training and experience will be considered

Education and Experience

High School diploma or equivalent.

1 to 3 years’ experience in procurement, accounting, public administration, or related field

Licenses or Certifications

None.

Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position

Knowledge of:

Procurement cycle.

Common business software applications such as Microsoft Office and Google Suite.

General office practices and administrative procedures, records management and administration techniques and procedures.

Skill in:

Communicating verbally and in writing to meet the needs of the audience.

Applying active listening and asking questions for understanding.

Organizing and managing time effectively.

Developing and maintaining effective working relationships.

Typing and/or data entry with minimal errors.

Organizing and managing time effectively.

Maintaining detailed and accurate records.

Ability to:

Provide high levels of effective customer service.

Recognize, analyze, and solve a variety of problems.

Regularly use a computer, software, phone and related office equipment.

Focus on tasks.

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job

Work Environment:

Office or similar indoor environment – Frequently or Often

Exposures:

Individuals who are hostile or irate – Sometimes

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

This position is relatively free from unpleasant environmental conditions or hazards and is generally sedentary.

Incumbents may be required to exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Hours/Days

8-5 Monday through Friday

Starting Salary

$23.26 per hr to $28.60 per hour (Minimum-Mid-point); Commensurate with Training & Experience

Pay Grade

107

Number of Positions Available

Deadline to Apply

03/20/2026

Open Until Filled

Special Instructions to Applicants

Notice to Applicants

Individuals needing accommodation to apply may call 573.874.CITY (2489)

TTY: 711 (MO RELAY)

THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE

THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING

The City of Columbia participates in the federal E-Verify work authorization program

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