Procurement Officer - NCSA

Procurement Officer - NCSA

NCSA

Job Summary

Coordinate the procurement of goods and services, serving as the primary purchasing point of contact, assisting in the review and approve all Emburse transactions, general data entry, and general business office support.

Duties & Responsibilities

Procurement Duties:

• Coordinate the procurement of goods and services by reviewing the Request to Purchase (RTP) tool.
• Utilize iBuy or Pcard or assign them to others to purchase.
• Contact vendors to obtain updated quotes, Vendor Information Forms and work on any outstanding issues.
• Track the department’s procurement and payables operations to ensure compliance with applicable regulations, policies, and procedures.
• Review vendor’s associated invoices to ensure payment is processed.
• Process competitive bids and sole-source purchases working closely with clerical, project managers, and NCSA staff.
• Administer and monitor purchasing contracts in the Contracts+ system.
• Perform regular maintenance on the Request to Purchase tool to ensure purchases are processed correctly and completed in a timely manner.

Transaction Processing:

• Review and approve transactions in the Emburse system and record them in NCSA’s electronic files.
• Monitor and manage the Emburse queues for submitted reports daily.
• Review the reports for accuracy, and approve when all requirements are met.
If necessary, consult with the appropriate staff members to ensure their completion.

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Staff Training:

• Train staff on purchasing requirements and using our purchasing tool.
• Occasionally train full-time personnel on general business office functions.

Other Duties as Assigned

Minimum Qualifications

1. Any one or any combination of the following, totaling one (1) year (12 months) from the categories below of which six (6) months must be actual work experience:
A. Work experience performing duties comparable to those performed at the Procurement Officer Assistant level of this series or in positions of comparable responsibility.
AND/OR
B. College credit for course work in any field

• 30 semester hours equals six (6) months
• 60 semester hours or Associate’s Degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor’s Degree equals three (3) years (36 months)
• Master Degree or higher equals four (4) years (48 months)

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.

Appointment Information

This is a 100% full-time Civil Service 0308 - Procurement Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after 10/21/2025. The budgeted salary range for this position is $45,000-$50,000 annually. This position is not eligible for sponsorship.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Friday, November 14. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact kiener2@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1033491
Job Category: Professional and Administrative
Apply at: https://jobs.illinois.edu