Procurement Operations Coordinator

Required Qualifications

• High school diploma/GED and four years of general accounts transaction experience.

Preferred Qualifications

• Associate’s or Bachelor’s degree (Business, Finance, or Communications preferred).
• Experience in a high-volume administrative or customer service role.
• Basic proficiency in Microsoft Excel and/or Google Sheets.

Recruitment Title: Procurement Operations Coordinator
Job Classification: 1888 - Executive Accounts Specialist

Bargaining unit consideration begins on 3/11/26 and ends on 3/18/26
Overtime and consecutive Sundays are NOT conditions of employment for this position.

Position Overview

The Procurement Operations Coordinator provides foundational support for the University’s Purchasing Services department. This role focuses on the high-volume, day-to-day administrative tasks required to keep university spending moving—from processing card applications to managing supplier data. This is an ideal role for a detail-oriented professional looking to start a career in higher education administration or supply chain management.

Work Environment

This hybrid position is based on the Twin Cities campus. For those located in the metro area, a minimum of three days per week in the office is expected. Internal and external applicants located near other UMN system campuses and across the State of Minnesota may also be considered, and we encourage all interested candidates to apply. Occasional travel to the Twin Cities campus may be required for events and all-staff meetings. Out of state candidates must be willing to relocate to Minnesota at their own expense.

Work Schedule

40 hours per week, Monday through Friday.

Primary Responsibilities

Documentation & Data Processing (25%)

• Application Processing: Review and process incoming applications for University purchasing cards and supplier accounts.
• Data Entry: Perform "Add/Update" requests for Ship-To locations and assist with the migration of supplier data into systems like Tririga.
• Requisition Handling: Pull requisitions and initiate Change Orders (CO) as directed by senior procurement staff.

Card Program Coordination (25%)

• Account Maintenance: Execute basic modifications to card accounts (e.g., name changes, address updates).
• Fulfillment: Coordinate the physical mailing and tracking of new or replacement purchasing cards to University departments.

Support & Communication (25%)

• Help Desk Triage: Act as the first point of contact for the operations phone line and the TDX (TeamDynamix) ticketing queue.
• Workflow Triage: Sort and route incoming requests to the appropriate team members for complex approvals.
• Mail & Logistics: Manage the daily distribution of departmental mail, including the secure handling of "Special Handling" checks.

Compliance & Monitoring (25%)

• Supplier Reviews: Conduct routine status reviews within Supplier.io and MBid to ensure vendor information remains current.
• Invoice Processing: Assist in the basic verification and "Paying Invoices" workflow to ensure department vendors are paid on time.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).