Procurement & Planning Officer

Job Title: Procurement & Planning Officer

Industry / Domain: Solar, Power & Renewable Energy Solutions

Location: Dammam, Saudi Arabia

Job Overview

The Senior Procurement & Planning Officer is responsible for managing the procurement and supply chain of materials and equipment for solar , power, and renewable energy projects. The role ensures timely and cost-effective sourcing of goods and services, both locally within KSA and internationally, while maintaining compliance with ISO, QMS, and SASO standards. The position plays a vital role in aligning purchasing strategies with project requirements, supplier performance, and overall corporate objectives.

Key Responsibilities

Supplier Identification & Qualification

• Identify and qualify new suppliers locally in KSA and internationally in coordination with operations, engineering, and quality teams.
• Register and maintain approved vendor records in SAP .
• Establish strong supplier relationships within the solar , power, and renewable energy industry.

Procurement & Negotiations

• Lead supplier negotiations to secure best pricing, favorable trade terms, and timely delivery.
• Periodically review and renew supplier contracts, agreements, and pricelists.
• Recommend and execute frame agreements in line with corporate strategy.

Bid Analysis & Market Intelligence

• Analyze and evaluate supplier bids to ensure technical and commercial compliance.
• Support proposal and bidding teams with updated supplier pricing, market data, and standard cost benchmarks.
• Stay updated on local and international market trends for solar and power equipment.

Purchase Order & Planning

• Review purchase requisitions, initiate Purchase Orders (POs) in SAP, and ensure proper documentation flow.
• Track procurement activities in SAP (acknowledgment, readiness, shipment, customs clearance, and delivery).
• Plan procurement timelines to align with project schedules, site requirements, and cash flow forecasts.

Logistics & Customs Coordination

• Collaborate with logistics teams to manage import/export shipments.
• Ensure compliance with KSA customs requirements and coordinate international shipments from suppliers.
• Monitor goods readiness and track delivery status to sites or warehouses.

Supplier Payables & Financial Alignment

• Review and reconcile supplier statements of account against SAP records on a monthly basis.
• Schedule payments in line with project cash flows and contractual obligations .
• Ensure all advances are settled prior to project closure.

Compliance & Continuous Improvement

• Ensure procurement activities align with corporate policies, ISO/QMS frameworks, and SASO standards .
• Support audits and maintain accurate procurement documentation.
• Recommend process improvements for efficiency, cost savings, and supplier performance enhancement.

Education & Minimum Requirements

• Bachelor’s degree in Business Administration, Supply Chain, Management, Engineering , or related field.
• Minimum 4–5 years of progressive experience in Procurement & Materials Management with exposure to solar, power, or renewable energy projects.

Preferred Knowledge & Experience

• Proven experience in procurement of solar PV modules, Solar Panel, cables, mounting structures, and related renewable energy equipment .
• Strong knowledge of both KSA local suppliers and international renewable energy supply chains .
• Hands-on experience with SAP or similar ERP systems.

Competencies & Technical Skills

• Excellent communication, negotiation, and vendor management skills.
• Strong planning, analytical, and problem-solving abilities.
• Ability to manage multi-country procurement processes under strict deadlines.
• Proficient in MS Office and SAP systems .
• Fluency in English (written and spoken), Arabic will be advantage.
• Results-oriented, adaptable, and capable of working in fast-paced project environments.