Procurement & Pre-Construction Coordinator

Position Summary

Trailside Homes is seeking a Procurement & Administration Coordinator to support the purchasing, documentation, and administrative functions of our homebuilding operations. This position plays a vital role in ensuring materials, trade partners, and permit activities are efficiently organized and documented before construction begins. The ideal candidate has a strong attention to detail, thrives in a structured environment, and enjoys supporting multiple projects at once.

Key Responsibilities

-Procurement Coordination

-Prepare, issue, and track purchase orders for materials, equipment, and subcontractor services.

-Coordinate with trade partners and suppliers to confirm pricing, availability, and delivery schedules.

-Maintain accurate cost data and assist in updating budgets and bid comparisons.

-Review vendor proposals for completeness and accuracy prior to approval.

-Assist in managing preferred vendor lists and ensuring all required documentation (insurance, W-9, contracts) is current.

-Administrative & Project Support

-Organize and maintain project documentation including contracts, permits, drawings, and specifications.

-Support pre-construction team with permit applications, plan review submissions, and tracking of jurisdictional approvals.

-Update and distribute project schedules, tracking key milestones such as permits, procurement lead times, and start dates.

-Manage internal communication logs, document control, and digital filing for each project.

-Support client selections and finishes documentation to ensure all data is captured accurately in project files.

-Cross-Team Coordination

-Collaborate with project managers and field teams to ensure materials and documents are ready for construction start.

-Assist accounting and finance teams with purchase order reconciliation and invoice verification.

-Help maintain Buildertrend or similar project management systems with accurate procurement and schedule updates.

Qualifications

*1–2 years of experience in residential construction, purchasing, or construction administration.

*Understanding of construction terminology, materials, and trade partner relationships.

*Strong organizational and time-management skills.

*Proficiency in Microsoft Office and project management tools (Buildertrend, Smartsheet, or similar).

* Excellent written and verbal communication skills.

*Self-motivated with the ability to manage multiple priorities and deadlines.

Benefits

*Competitive salary based on experience.

*Professional growth opportunities within an established homebuilder.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person