Procurement Project Manager

PROCUREMENT PROJECT MANAGER

Studio Designer Software Expert | Luxury Interior Design Firm

Full-Time | In-Office Monday – Friday, 8am-5pm | Mountain View, CA

Spectrum Interior Design is a full-service luxury design firm known for creating exceptional, masterfully curated interiors. Every project we touch is an orchestration of vision, precision, and beauty, blending architecture, interiors, and lifestyle into one cohesive experience.

We are seeking a Procurement Project Manager who thrives in a dynamic, fast-paced environment and takes pride in delivering accuracy, organization, and excellence at every step. This role is ideal for someone who finds satisfaction in technical precision, problem-solving, and the behind-the-scenes orchestration that brings world-class design projects to life.

This position offers exciting opportunities for growth for the dedicated, committed professional who aligns with our high standards and shares our passion for creating beauty through process and detail.

The Role

You will manage the full life cycle of procurement for luxury custom furnishings and materials from budgeting through installation. Using Studio Designer software, you will ensure every detail is captured, verified, tracked, and executed flawlessly. Your mastery of process and precision will enable our design team to bring inspired interiors to life with seamless execution and impeccable service.

Key Responsibilities

• Manage every phase of the procurement process, from quotations, item proposals and purchase orders to order acknowledgments, payments, delivery coordination, installation management and quality assurance.
• Serve as the in-house Studio Designer software expert, ensuring all data is accurate, organized, and leveraged for transparency, communication, and efficiency.
• Partner closely with high-end vendors, artisans, and fabricators to confirm details, track progress, and ensure timely delivery of all custom orders.
• Verify specifications, finishes, dimensions, and pricing prior to production, maintaining the highest level of quality control.
• Process and track deposits, progress payments, and final invoices with precision and accountability.
• Coordinate shipping, warehousing, white-glove delivery, and installation logistics with clear communication and attention to timing.
• Proactively identify potential issues, propose solutions, and maintain professionalism and positivity under pressure.
• Collaborate with the design team to provide clear, consistent updates and ensure procurement runs seamlessly from start to finish.

Note : Additional responsibilities and special projects may be assigned to support the evolving needs of the firm.

Who You Are

• A critical thinker who loves structure, accuracy, and data.
• A solution-driven problem solver who enjoys challenge, complexity, and responsibility.
• Exceptionally organized and detail-oriented, with the ability to manage multiple priorities and deadlines gracefully.
• A fast learner who enjoys mastering technical systems and complex workflows.
• Energetic, enthusiastic, and polished in communication and presentation.
• Appreciative, grateful, and motivated to contribute to a high-performing team environment.
• Experienced in the interior design or luxury furnishings industry, with an understanding of custom fabrication, finishes, and vendor processes.
• Naturally positive, committed to excellence, and inspired by beauty and craftsmanship.

Qualifications

• 2+ years of experience in procurement, purchasing coordination, or project administration, preferably in luxury interior design or architecture.
• Advanced proficiency in Studio Designer software is preferred.
• Strong skills in Excel, digital organization tools, and data management.
• Excellent written and verbal communication skills.
• High level of accuracy, accountability, and follow-through.
• Experience coordinating multiple projects in a fast-paced, detail-driven environment.
• Familiarity with custom furniture, materials, and production processes is a strong plus.

What We Offer

• A collaborative, professional work environment surrounded by creative, motivated experts who love what they do.
• Opportunities to contribute to extraordinary, design-driven projects and see your work culminate in breathtaking, magazine-worthy results.
• Genuine room for growth, advancement, and leadership for the dedicated professional who shares our commitment to excellence.
• A culture of positivity, gratitude, and shared pride in creating something exceptional together.
• The satisfaction of being part of a team that values beauty, precision, and craftsmanship at the highest level.

Why This Role Matters

At Spectrum Interior Design, every project is a journey of vision turned into reality through precision, creativity, and discipline. This position is central to that process. You will be the orchestrator ensuring every detail is perfectly executed, every piece arrives as planned, and every space reveals its magic flawlessly.

If you love detail, numbers, organization, and design, and you are energized by excellence, collaboration, and growth, we would love to hear from you.

This is more than a position. It is an opportunity to be part of a firm that values mastery, beauty, and the joy of bringing exceptional design to life.

***NOTE: We’re not accepting calls or emails for this position at this time. Candidates who do not complete the screening questions will not be considered. Please answer each question thoughtfully and in your own words. We’re looking for honest, specific examples that reflect your experience, communication style, and professional mindset. (We kindly ask that you do not use AI tools to generate responses.) Salary compensation will be commensurate to experience.

Job Type: Full-time

Pay: $60,000.00 - $100,000.00 per year

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• 2. This is a full-time, in-office role (Monday-Friday, 8:00 AM to 5:00 PM). Can you confirm that you’re comfortable with this schedule, and have a manageable commute (under 45 minutes)?
• Do you have reliable transportation and a valid driver’s license?
• How many years of experience do you have in procurement, purchasing coordination, or project administration?
• Please rank your proficiency from 1-10 in using Microsoft Suite products:
• Please rank your proficiency from 1-10 in using Studio Designer:
• What most excites you about this role?
• What salary requirement are you seeking? (A range is acceptable)

Work Location: In person