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Procurement Specialist

Description

Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:

A Procurement specialist for UNC Health will conduct the complete acquisition cycle of small and high dollar capital purchases for supplies, equipment and services. The Procurement Specialist will help track improvement targets and measurements, performing necessary follow up as needed; will identify ways to improve work processes and customer satisfaction; and will make recommendations to Purchasing, Accounts Payable and Supply Chain leadership. Additionally, the Specialist will assist with monitoring and managing the performance of key suppliers, including benchmarks on the perfect order functions and components. This position may also assist with requisitioner setup and training across the system; EDI account setup and maintenance in Infor; and New Vendor setup. The Procurement Specialist is expected to stay abreast of the latest advancements and trends in the field of purchasing, integrating knowledge gained into current work practices.

Responsibilities:
Reviews system requirements and submits purchase orders adhering to purchasing strategies for assigned commodities accurately and in a timely manner, using Infor ERP system
Communicates order requirements to vendor and confirms for accuracy by documenting confirmation on internal documents of purchase order.
Effectively and promptly resolves daily purchasing issues and GHX exception errors by reviewing Infor and GHX dashboard.
Lead in sourcing and price negotiations on capital and construction purchases by requesting product specifications and quotes from vendors. Will be familiar with and utilize industry benchmarking within assigned capital purchasing categories.
Proactively investigates price changes and challenges them when they are not justified by staying abreast of GPO and local contracts. Consults with the Strategic Sourcing department to identify potential cost savings for materials, supplies, and services.
Will be a financial steward for the system to ensure proper processes in regards to accounting principles for the Purchasing department.
Works with ISD department on EDI setup and maintenance of accounts in Infor ERP and GHX exchange by monitoring transactions opportunities for and order failures.
Maintains knowledge of standard practices, procedures and policies that impact the Purchasing department. Seeks advice and guidance as necessary to ensure proper understanding.

Other Information

Education Requirements:

Bachelor's degree in supply chain management, Accounting, Business Administration, Finance, Health Administration or related field or (equivalent combination of education, training and experience).

Licensure/Certification Requirements:

No licensure or certification required.

Professional Experience Requirements:

If a Bachelor's degree: Three (3) years of progressively responsible procurement experience and working with vendors.
If an Associate's degree: Five (5) years of progressively responsible procurement experience and working with vendors.
If a High School diploma or GED: Eight (8) years of progressively responsible procurement experience and working with vendors.

Knowledge/Skills/and Abilities Requirements:

Customer Focus: makes the customer and their needs their top priority and goes the extra mile to satisfy their customers. Demonstrates the ability to resolve customer problems.
Technical expertise: understands the technical aspects of one’s job. Effectively uses Microsoft office products, Infor cloud suite, GHX, Service Now to accomplish designated tasks, produce reports, trouble shoot errors and provide feedback on system optimization. Demonstrates the ability to learn and master the multiple technical system as appropriate.
Coachability: Receptive to feedback, willing to learn and embraces continuous improvement.
Accountability: Manages performance to meet expected results. Works to meet the internal/external customer requirements
Fiscal responsibility: Understands procure to pay (P2P) process and seeks to make the best decision/referral in the interest of the customer. Understands the relationship of the purchasing, general ledger (GL) alignment and local and system budgets.
Conflict Resolution: Uses appropriate interpersonal styles and methods to reduce tension or conflict between two or more people. Finds agreement on issues and follows through on implementation.
Solving Problems: Uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: Purchasing

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range: $26.85 - $38.61 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Hybrid

Work Schedule: Day Job

Location of Job: US:NC:Durham

Exempt From Overtime: Exempt: Yes

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.

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