Procurement & Store Specialist

Overview

The Procurement and Store Specialist supports the Operations Department by managing procurement processes and overseeing inventory receiving, issuing, and control. This role ensures the timely and cost-effective sourcing of materials and services in alignment with CAPEX and OPEX plans, and supports the department’s administrative functions. The ideal candidate will be detail-oriented, proactive, and experienced in procurement and store management within a fast-paced, high-volume environment.

Responsibilities:

Procurement Management:

• Plan, organize, and manage the end-to-end procurement cycle for CAPEX and OPEX requirements in coordination with the department head.
• Ensure procurement processes are aligned with company policies, procedures, and client expectations.
• Prepare RFQs, conduct commercial evaluations, and manage vendor negotiations through delivery and close-out.
• Maintain and update the Approved Vendor List; evaluate vendor performance regularly.
• Monitor market conditions, pricing, and delivery trends to ensure optimal purchasing decisions.
• Support cost control efforts through bid vs. buy analysis and procurement cost planning.
• Provide procurement updates, reports, and insights to relevant stakeholders and project teams.
• Lead process improvements and contribute to the enhancement of procurement tools and workflows, including ERP systems (Oracle Fusion preferred).

Inventory and Store Management:

• Oversee all inventory receiving, storage, and issuance in line with requisitions and FIFO standards.
• Inspect incoming items for quantity, quality, and compliance with purchase orders.
• Maintain organized, clean, and secure storage areas; ensure proper inventory placement and rotation.
• Deliver requested items to operational departments accurately and timely.
• Monitor stock levels and alert the team on shortages or reordering needs.
• Assist in monthly and annual stocktaking activities; ensure accurate record-keeping.

Administrative and Operational Support:

• Coordinate with internal stakeholders to align procurement with operational needs.
• Maintain documentation and ensure audit-ready procurement and inventory records.
• Provide administrative assistance to the Operations Department as required.

Requirements:

• Minimum 5 years of experience in procurement and inventory/store management, preferably in an operations or venue-related environment.
• Strong knowledge of procuring technical materials and equipment.
• Hands-on experience in ERP systems; Oracle Fusion experience is an advantage.
• Excellent negotiation, interpersonal, and communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Ability to handle multiple tasks under pressure with minimal supervision.
• Strong knowledge of inventory control and warehousing best practices.
• Familiarity with procurement compliance standards and vendor management.

Qualifications:

• Bachelor’s degree in Supply Chain Management, Business Administration, Logistics, or a related field.
• Procurement or supply chain certifications (e.g., CIPS, CPM) preferred.

Behaviors and Competencies:

• Proactive and resourceful; able to take initiative and drive improvements.
• Detail-oriented with a high degree of accuracy.
• Integrity and professionalism in handling procurement and inventory activities.
• Team player with a collaborative approach and strong stakeholder engagement.
• Flexible and adaptable to dynamic operational needs.
• Committed to continuous learning and development in procurement practices.