Product Planning Coordinator

Role Summary

The Product Planning Coordinator supports the organization’s commercial and operational objectives by ensuring the right products are available in the right place at the right time. The role oversees product flow across all channels, safeguards data accuracy, and enables smooth coordination between internal teams. The position ensures efficient product readiness, enhances operational efficiency, and contributes to an optimized customer experience across the business.

Main Responsibilities (including But Not Limited To)

• Stock Allocation & Shipment
• Allocate products based on assortment strategy, boutique performance, stock coverage, and commercial priorities.
• Monitor inventory levels regularly to anticipate replenishment needs and prevent overstock or shortages.
• Coordinate product allocation for export and online shipments (local & export), ensuring accuracy, readiness, and timely dispatch.
• Manage product allocation for Marketing shoot requests and PR Jewelry Placements, ensuring proper selection and tracking.
• Maintain clear communication with Supply Chain, Retail, Marketing, and PR to align on stock needs, shipment timelines, and allocation priorities.
• Special Orders & Boutique Support
• Manage special orders from boutiques, ensuring accurate communication with Production and timely delivery.
• Handle daily boutique requests, including product inquiries, stock checks, and urgent allocations.
• Follow up proactively with Production, Supply Chain, and Retail teams to ensure on-time fulfillment.
• Product Documentation & Code Management
• Create buying sheets and detailed product description sheets for seasonal and replenishment collections.
• Create and maintain product codes on CEGID, including barcode generation and system updates.
• Cross-Functional Collaboration
• Work closely with Retail, Merchandising, Production, Supply Chain, Finance, Marketing, and PR teams.
• Participate in planning meetings and alignment sessions to support product availability and sales objectives.
  
  

Key Requirements

• Work Experience: 0–1 year of experience in luxury retail, jewelry, fashion, supply chain, or related fields. Internships or university projects in product planning, merchandising, or operations are a plus.
• Strong analytical mindset with high numerical accuracy and attention to detail.
• Solid Excel skills and comfort working with data to support inventory planning and product allocation.
• Basic understanding or exposure to product lifecycle, inventory management, or cross‑functional workflows.
• Strong communication skills with the ability to collaborate effectively and manage multiple internal requests.
• Ability to think logically, troubleshoot issues, and support decision‑making in a fast-paced environment.
• Ability to handle multiple tasks, prioritize effectively, and meet allocation or shipment timelines.
• Interest or foundational knowledge in jewelry materials, production processes, or craftsmanship is an advantage.
  
  

Education & Qualifications

• Education: Bachelor’s degree in supply chain, Business Administration, or a related field.
• Language: Excellent command of spoken and written English and Arabic.
  
  

Competencies

Believe in Magic: (Passion & Commitment)

Being enthusiastic and committed to what you are doing inside the organization. Stay focused & continually aim to improve / reach success no matter what setbacks are on your way.

Always Bring “A” Game: (Customer Excellence)

High level of optimism and a "can do" Orientation. A willingness to support and be a part of a team in multiple activities and stay motivated to accomplish the goal while facing obstacles.

Works effectively with and supports colleagues, fostering a positive and collaborative environment.

Being a customer focuses by having the ability to understand internal/external needs and concerns in the short to long-term and to provide sound recommendations and/or solutions. Focusing efforts on understanding, meeting, and exceeding customer needs.

Get it done. RIGHT: (Drive High Quality Results)

Consistently achieves high levels of results while setting standards of excellence & quality. Seizes all opportunities to get the job done. Pay attention to details and pursue quality in accomplishing tasks.

Be Real: (Ethics & Integrity)

Behave in an honest, fair, and ethical manner. shows consistency in words and actions. Model’s high standards of ethics. Earning others’ trust and respect through consistent honesty and professionalism in all interactions.

Be Creative: (Creativity & Innovation)

Ability to generate non-traditional yet

practical ideas that would serve a business purpose and identify & develop new methods, approaches, systems, or tools that best suit different situations and generate business results. Moreover, the ability to multitask and take initiative.

Learn & Teach: (People Development)

Fostering learning and development culture.

Willingness to delegate responsibility, work with others, and coach to develop their capabilities.