Production Coordinator

Description:

What sets us apart?

• Competitive compensation plan, base salary, and annual incentive
• Health Benefits: medical, dental, vision, short term and long- term disability and wellness programs
• 401-k plan with company match
• Comprehensive Paid Time Off and Holidays
• Continuing Education Reimbursement
• Collaborative and Innovative work environment

COMPANY OVERVIEW

Vantage Apparel is the nation’s top source for custom logo apparel, serving as the premier choice of renowned global brands. Established in 1977, we have consistently demonstrated B2B innovation in the promotional apparel industry and earned the prestigious designation of one of the “Best Places to Work” in our field. In 2024, our commitment to excellence in apparel decoration was underscored by consecutive securing the 29th PPAI Gold Pyramid award for embroidery, consistently recognized in ASI Counselor® Magazine’s Top 40 company, and the PPAI Gold Pyramid for Marketing content. These honors affirm our persistent dedication to setting industry standards.

ROLE HIGHLIGHTS

The Production Coordinator plays a key role in supporting and coordinating daily production operations by managing reporting, order workflows, inventory, and cross-functional collaboration across departments such as Amazon, Greg Norman, Labeling, QA, and Floor Operations. This role works closely with different teams to make sure everything stays organized, accurate, and on schedule. The ideal candidate pays close attention to detail, stays organized, and works well in a busy environment while helping the team improve and get the job done efficiently.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Prepare and distribute daily and weekly production reports.
• Maintain and update production tracking systems and summary sheets to ensure data accuracy.
• Use Excel macros and pivot tables to analyze production data and generate reports.
• Print and process Greg Norman orders in accordance with production schedules.
• Manage Amazon order workflows, ensuring accurate fulfillment and timely resolution of issues.
• Coordinate swatch requests and product replacements with appropriate team members.
• Perform product labeling tasks and ensure QA photos are properly captured and stored.
• Support quality control processes by monitoring product standards and escalating issues when necessary.
• Transfer orders between departments and production areas to maintain workflow efficiency.
• Manage threads, frames, and other production materials to support operational needs.
• Track and update inventory levels to ensure adequate supply for production activities.
• Provide coverage and support in the absence of supervisors.
• Assist with ad hoc tasks and cross-functional team requests.
• Collaborate with IT and PulseID teams to troubleshoot and resolve machine or scanning issues.

Requirements:

Ideal Candidate Profile

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Excellent written and verbal communication skills, ensuring clear and effective interaction with clients.
• Strong attention to detail and commitment to maintaining high-quality standards.
• Efficient in a fast-paced environment and able to meet production deadlines.
• Reliable, responsible, and punctual, demonstrating a strong work ethic.
• Highly organized, with the ability to manage multiple tasks and priorities.
• Able to work independently or collaboratively as part of a team.
• Flexible and adaptable, capable of adjusting to changing priorities and providing supervisor coverage when needed.

EDUCATION AND/OR EXPERIENCE COMPUTER SKILLS

• High school diploma or equivalent.
• Basic math skills for counting and simple calculations.
• Comfortable standing for long periods during work shifts.

COMPUTER SKILLS

Demonstrated high proficiency with Microsoft Office Suite, including word, Excel (including macros and pivot tables), Outlook and PowerPoint.

CERTIFICATES AND/OR LICENSES

May be required to have a valid driver’s license and meet Vantage Driver Approval requirements.

At Vantage Apparel we are committed to equal employment opportunities regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.