Media Production Coordinator (Temp to Staff)

The Media Production Coordinator supports the planning, organization, and execution of motion design, visual effects, and live action projects across a range of client work. Coordinators are key partners to producers, creatives, and designers, helping keep projects organized, on schedule, and executed to the highest standard. As an integral part of the production process, they help shepherd work from concept through final delivery, ensuring communication, assets, and logistics flow seamlessly across teams. Coordinators collaborate closely with colleagues across disciplines to translate ideas into immersive and/or interactive experiences that reflect the studio’s creative vision and craft.

Requirements

Key Responsibilities

• Support producers in planning, scheduling, and executing both motion design projects.
• Coordinate communication and workflows between creative, design and animation teams to ensure smooth handoffs and alignment on project goals.
• Track project schedules, milestones, and deliverables across multiple concurrent media projects.
• Arrange travel as necessary for crew, staff, and talent and track and reconcile related expenses.
• Support the motion graphics production process, including asset tracking, file management, and quality control through versioning and delivery.
• Support and organize motion design pipelines of work, including animation assets, ensuring files are properly shared, named, and archived.
• Facilitate the review and approval process for motion and video content, ensuring all feedback is captured and revisions are delivered on time.
• Partner with producers, animators, and editors to prepare final files for delivery in required formats and specifications.
• Assist with sourcing talent and vendors, and coordinate communications across production partners.
• Maintain internal and external notes, documentation, release forms, and project trackers for internal and client use.

Skills & Abilities

• Media production: knowledge and understanding of pipelines of work (2D and CG) for motion design and animation, visual effects and post production, and audio production. Including familiarity with software tools: Adobe suite, Cinema4D, Nuke, Figma, or Unreal
• Knowledge in artist roles and skills is a plus, including freelancers' “rules” and best practices.
• Organization: Able to manage multiple priorities, timelines, and details with accuracy and efficiency.
• Communication: Clear and professional in both written and verbal communication across teams and partners.
• Adaptability: Flexible and solution-oriented in a fast-paced, shifting creative environment.
• Collaboration: Team player with a strong sense of partnership and accountability.
• Initiative: Proactive in anticipating needs and finding opportunities to add value.
• Attention to Detail: Consistent in tracking deliverables, budgets, and documentation.
• Creative Curiosity: Enthusiastic about storytelling, visual craft, and production processes extending beyond media production to collaboration across a range of disciplines in our studio.
• Working knowledge of production tools such as Google, Airtable, or similar platforms.
• Bonus Points: Experience with project organization software: 10,000FT, Smartsheet, Keynote, FrameIO, and LucidLink

Requirements

• Bachelor’s degree in Film, Media Production, Communications, or a related field, or equivalent experience.
• 2–3 years of experience coordinating motion design or visual effects within a creative studio, agency, or production company.
• Travel required (domestic and global)
• Must be able to work on site in our NYC Studio (hybrid)
• Must reside in the NY/TriState or DC Metro Areas
• Must be eligible to work in the United States

Rate: $25 to $40 per hour (commensurate with experience)

Benefits

Local Projects offers to its Full-Time employees Health/Dental/Vision, FSA, 401k, access to short-term and Long Term Disability Insurance and Life Insurance as well as a generous PTO package.

Local Projects is committed to fostering a diverse, equitable, and inclusive workplace where all individuals are valued and respected. We believe that a range of perspectives strengthens collaboration and enhances the experiences we create together.

We encourage applications from individuals of all backgrounds and experiences, including those from historically underrepresented communities, as we seek to attract talent from diverse backgrounds across all levels of our organization.

Local Projects is an Equal Opportunity Employer and prohibits discrimination based on sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, or any other characteristic protected by law. All applicants will receive consideration for employment based solely on qualifications, experience, and business needs.