Program Management Assistant (part-time)

Come Join the City of Bellevue!

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

The City of Bellevue is a dynamic, multicultural, future-focused, high performing City. The city invests in its employees and encourages and rewards employee growth and development. Bellevue is noted for its diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

Within the Community Development Department, the Neighborhood Outreach Program Assistant will provide administrative and program support for the Neighborhood Outreach Team. The Program Assistant will work across city departments and with a wide range of community members to successfully plan and execute program-related events, analysis and other deliverables. The Neighborhood Outreach Team, through programming and direct outreach, builds community connection, strengthens relationships between neighborhoods and the City, and helps build civic participation and leadership, reflecting Bellevue’s unique population.

This position will be responsible for providing intermediate to advanced administrative and programmatic support. You may function in a lead role on ongoing work or special projects/assignments. Computer usage is frequent, and you must possess knowledge and experience in the application/operation of software programs that goes beyond basic word or Excell processing. Work may involve the development of moderately complex spreadsheets, presentations, reports, and outreach material.

This position is anticipated to work 16-24 hours per week, mainly in-person at work locations, primarily City Hall. Regular office, field, and remote hours will be agreed upon with the team, with adjustments to accommodate occasional evening and weekend events.

This position is part-time and funded through 2026.

Essential Duties and Responsibilities

• Provide logistical and administrative support for Neighborhood Outreach team events such as community meetings, workshops, neighborhood celebrations and other large and small events. Tasks include working with event-related vendors, procuring supplies, loading materials, setting up displays, staffing information tables and coordinating activities.
• Help troubleshoot event or program issues on-site, ensuring smooth operations and positive resident experiences.
• Assist with pilot projects, such as new outreach strategies to increase participation in neighborhood programs.
• Maintain spreadsheets and databases to monitor neighborhood-level contacts, program participation and other performance metrics.
• Manage outreach materials inventory and tracking, including storage and distribution of brochures, signage, and promotional items.
• Compile and analyze program data, including event attendance and resident feedback; prepare summaries and reports for staff and leadership.
• Provide administrative support to program coordinators, including scheduling, correspondence, and document preparation.
• Perform special projects as assigned, supporting the Neighborhood Outreach team’s strategic goals.

Supervision Received

• The program assistant reports to the Neighborhood Outreach Manager.
• This position does not supervise any staff.

Qualifications

Knowledge, Skills and Abilities:

• Excellent organizational and documentation skills, along with great attention to detail.
• Excellent interpersonal and communication skills with the ability to work with a range of community stakeholders.
• Demonstrated experience supporting neighborhood outreach programs.
• Strong customer service skills, including professional phone etiquette and interacting with the public during deliveries and outreach events.
• Excellent verbal, written, and interpersonal communication skills.
• Demonstrated understanding of community outreach and engagement practices at the local level.
• Ability to think, plan, and execute on multiple projects simultaneously in a fast-paced environment while maintaining good judgment.

Education, Experience and Other Requirements:

• High school diploma
• Four years of progressively responsible related work experience or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.

Supplemental Information

Physical Demands:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee will be required to push, pull, lift, and/or carry up to 40 pounds.
• The noise level in the work environment is usually moderately quiet.

Definition of a Variable Employee:

• Average weekly hours cannot be determined at date of hire
• Hours may vary from week to week and are anticipated to be 28 hours per week or less
• NOTE: Will be considered full-time and eligible for medical coverage if hours average 30 hours per week or more over a 12-month measurement period (or 130 hours per month)

HIRING PROCESS
The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.

At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

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