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Program Specialist
Details
Open Date 05/01/2026
Requisition Number PRN44904B
Job Title Program Specialists
Working Title Program Specialist
Career Progression Track P00
Track Level P2 - Developing, P1 - Entry Level Pro
FLSA Code Professional
Patient Sensitive Job Code? Yes
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
M-F 8am-4:30pm. Hybrid schedule may be available.
VP Area U of U Health - Academics
Department 00251 - Physical Med & Rehab
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $53k - $58k, commensurate with experience
Close Date 08/05/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Program Specialist
Provide administrative support for the providers and research leadership in the Department of Physical Medicine and Rehabilitation .
Maintain and organize meetings, calendars and phone calls. Development of meeting agendas, minutes, task lists and food arrangements, as needed.
Develop weekly one on one meeting with assigned providers to efficiently meet all of their needs and requests in their 3 academic missions, i.e., clinical, educational and research.
Assist your provider in their clinical role by working closely and cooperatively with all clinic personnel on patient related issues, i.e., maintaining patient electronic medical records, billing, follow-up patient calls, etc. (appropriate software training provided).
Assist your provider in their research and publications efforts, including, finding online references/journal articles, organizing references in Endnote/Mendeley, formatting manuscripts, submitting articles or book chapters for review (appropriate software training provided).
Assist your provider in their teaching/education responsibilities by assisting in preparing PowerPoint presentations, handouts, and related education materials, etc. (appropriate software training provided).
Maintain provider’s CVs (in MBM system) and certifications for state licenses, DEA , credentialing reappointments, etc.
Make travel and hotel arrangements, register for conferences, and assist in the travel reimbursement process (appropriate software training provided).
Transcribe letters, emails and complete forms regarding the provider’s administration and academic mission responsibilities.
Respond to medical record requests. Schedule attorney depositions, conferences, and coordinate billing for these services.
Coordinate and run the annual research symposium under the direction of the Vice Chair of Research.
Assist with processing reimbursements (travel, purchases, etc), updating relevant reports and other tasks as requested.
Provide coverage support for other administrative staff when out of the office.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
Program Specialists, I
Design and implement one or more programs for the university that carry out the mission. Set goals for each program. Determine benchmarks for successful and effective programs that achieve intended goals. Ensure that the programs and services provided reflect the needs and expectations of the community. Collect feedback from members, volunteers, and staff to improve future programs/services. Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s). May manage special events that publicize the university and its programs to the community. Requires basic skill set and proficiency. Conduct work assignments as directed. Closely supervised with little latitude for independent judgment.
Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
This is an Entry-Level position in the General Professional track.
Job Code: PZ3711
Grade: P13
Expected Pay Range: $29,913 to $68,625
Program Specialists, II
Design and implement one or more programs for the university that carry out the organization’s mission. Set goals for each program. Determine benchmarks for successful and effective programs that achieve intended goals. Ensure that the programs and services provided reflect the needs and expectations of the community. Collect feedback from members, volunteers, and staff to improve future programs/services. Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s). May manage special events that publicize the organization and its programs to the community. Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.
Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
This is a Developing-Level position in the General Professional track.
Job Code: PZ3712
Grade: P14
Expected Pay Range: $32,904 to $75,487
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Program Specialists, I: Requires a bachelor’s (or equivalency) + 2 years of directly related work experience or a master’s (or equivalency) degree.
Program Specialists, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
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