Project Admin Assistant

Job Title

Project Admin Assistant

Job Description

External Job Description

Job Purpose Statement

• Provide comprehensive administrative and logistical support to ensure
  
  

smooth and efficient operations at the site.

• Coordinating with various stakeholders and maintaining essential
  
  

documentation and supplies.

Scope

• Covering site administration and logistics operations at the airport.
• Interfacing with management, technical teams, vendors, and finance,
  
  

while ensuring compliance with airport and organizational regulations.

Qualification And Abilities

• A bachelor's degree or equivalent with strong computer skills.
• At least 2-3 years of relevant administrative or office management
  
  

experience.

• Excellent communication skills (in English and Arabic).
• Experience handling multiple tasks in a high-performing environment.
• MS Office skills (Word, Excel, PowerPoint).
• Detail-oriented, self-starter, and proactive personality.
• Must be punctual, dedicated, and responsible.
• Decision-making ability.
  
  

Responsibilities

• Provide administrative assistance to management.
• Track, log, and up-keep of documentation, records of work visas,
  
  

passports, and resident IDs.

• Manage airport pass applications and renewals.
• Manage vendor coordination for timely delivery of orders/supplies.
• Collect POs, payment cheques, and deposit in the bank.
• Collaborate with Finance for billing.
• Prepare entry/exit gate passes.
• Keep tracked records of work visas, passports, and resident IDs.
  
  

Supervise security Team if required.