Project Admin Assistant

Project Admin Assistant page is loaded Project Admin Assistantlocations: Jeddah (JED site)time type: Full timeposted on: Posted Todaytime left to apply: End Date: November 1, 2025 (25 days left to apply)job requisition id: JR34134 Job TitleProject Admin Assistant Job DescriptionExternal Job Description Job purpose statement: • Provide comprehensive administrative and logistical support to ensuresmooth and efficient operations at the site.• Coordinating with various stakeholders and maintaining essentialdocumentation and supplies. Scope: • Covering site administration and logistics operations at the airport.• Interfacing with management, technical teams, vendors, and finance,while ensuring compliance with airport and organizational regulations. Qualification and abilities: • A bachelor's degree or equivalent with strong computer skills.• At least 2-3 years of relevant administrative or office managementexperience.• Excellent communication skills (in English and Arabic).• Experience handling multiple tasks in a high-performing environment.• MS Office skills (Word, Excel, PowerPoint).• Detail-oriented, self-starter, and proactive personality.• Must be punctual, dedicated, and responsible.• Decision-making ability. Responsibilities: • Provide administrative assistance to management.• Track, log, and up-keep of documentation, records of work visas,passports, and resident IDs.• Manage airport pass applications and renewals.• Manage vendor coordination for timely delivery of orders/supplies.• Collect POs, payment cheques, and deposit in the bank.• Collaborate with Finance for billing.• Prepare entry/exit gate passes.• Keep tracked records of work visas, passports, and resident IDs.Supervise security Team if required. Aspire. Grow. Achieve. Together Are you looking to develop your career and satisfy your ambitions at a company where you can aspire to new heights, enjoy personal growth and thrive on achievement environment. We are the global market leader for future-proof logistic process automation at airports - from London Heathrow to Singapore Changi - and in the parcel market for leading players such as UPS and FedEx. Furthermore, we are also a leading supplier of solutions for warehousing giants, including Walmart, which seamlessly integrate innovative systems, intelligent software, and life-cycle services.If you aspire to a position of responsibility and want to make a difference by facilitating the delivery of what matters most to consumers, passengers, and businesses, the next step on your path to global opportunities is to join Vanderlande. As part of our network and unique culture of freedom and flexibility, you will be able to express yourself and become connected to our dedicated people, building strong relationships and rising to the challenge of industry-leading projects.To achieve our collective goals, you will seize the initiative and have a hands-on role working in a positive environment to deliver tangible, state-of-the-art products and improve the competitiveness of our highly visible customers. As an integral part of our team, you will have the enthusiasm and be driven to reach our destination before your next journey with Vanderlande begins So, if you would like to join a profitable and growing company that will enable you to reach your goals and focus on your future, please get in touch with us.You will grow , take ownership and make every day better as you continue on the road to success with your spirit of adventure - and fulfill your ambitions for personal development through our Academy. Vanderlande will give you the necessary knowledge, tools, and support so that together we have the confidence and ability to exceed our customers' expectations in over 100 countries.