Project Admin Assistant

Job Title

Project Admin Assistant

Job Description

Provide comprehensive administrative and logistical support to ensure smooth and efficient operations at the site. Coordinate with various stakeholders and maintain essential documentation and supplies.

Scope

• Covering site administration and logistics operations at the airport.
• Interfacing with management, technical teams, vendors, and finance, while ensuring compliance with airport and organizational regulations.

Qualifications And Abilities

• A bachelor's degree or equivalent with strong computer skills.
• At least 2-3 years of relevant administrative or office management experience.
• Excellent communication skills (in English and Arabic).
• Experience handling multiple tasks in a high-performing environment.
• MS Office skills (Word, Excel, PowerPoint).
• Detail-oriented, self-starter, and proactive personality.
• Must be punctual, dedicated, and responsible.
• Decision-making ability.

Responsibilities

• Provide administrative assistance to management.
• Track, log, and up-keep of documentation, records of work visas, passports, and resident IDs.
• Manage airport pass applications and renewals.
• Manage vendor coordination for timely delivery of orders/supplies.
• Collect POs, payment cheques, and deposit in the bank.
• Collaborate with Finance for billing.
• Prepare entry/exit gate passes.
• Keep tracked records of work visas, passports, and resident IDs.
• Supervise security team if required.