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Project Admin Assistant - Istanbul
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We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.
At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.
In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.
Start your journey with us today.
Title: Project Admin Assistant - Istanbul
- Requires skills in spreadsheet and word processing software and thorough knowledge of practices and procedures of the function and company policy and procedures in general.
- May make local travel arrangements and reservations, schedule appointments, or administer personnel working schedules.
- Engage with International Project Co-Ordinator’s to record and track all Project Management travel and support services such as transport and accommodation.
- Make necessary arrangements & manage the allocation of cars / local Transportation of Subsea7 Turkish branch and project personnel in Istanbul.
- Ensure that a ‘Forwarding Control Document’ (FCD) is allocated to supplier for services requested. The FCD to be used as a tool to track all costs related to travel bookings and follow to the invoicing stage with involvement of Cost Control department.
- Update relevant trackers within SharePoint database with all service requests and costs associated through to proforma and final Invoicing from supplier invoice ensuring the costs are allocated to the respective project cost function pre-determined by management.
- May be responsible for filing or compiling periodic reports or updating a database.
- May generate and maintain confidential files and reports.
- Assist Project Management, Facilities & Executive Assistant with administration tasks as per job description throughout the project.
- Assist with recording of project related costs for the SCM / Cost Control procedure for local expenditure committed on behalf of the project.
- Bachelor's degree or equivalent in Administration or related field.
- 2-4 years of experience in a similar role with a background in Admin, Secretarial, Facilities, etc.
- Must be fluent in English (oral and written).
- Effective interpersonal and communication skills and accurate reporting, both written and verbal.
- Medium/Advance knowledge on Microsoft Pack office.
- Run a fair and accessible recruitment process.
- Announce all vacancies transparently and equally.
- Interview candidates with disabilities who meet the minimum qualifications.
- Make necessary workplace adjustments when needed.
- Support employees who acquire a disability during employment.
An environment where you can thrive
We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.
We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.
Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.
What happens next?
If you would like to apply for this role, simply click the Apply button found on this page.
You may be prompted to set up a profile with us. It’s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.
Here are 3 top tips to help you submit a successful application:
- Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
- We would encourage you to include a cover letter as part of your application. It’s your chance to tell us why you would be a brilliant addition to our team.
- Take your time with your application and check there are no errors before final submission
Once you have submitted your application, we will be in touch as soon as possible with next steps.
To find out more about Subsea7 visit our website here
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