Project Administrator

Job Title: Project Administrator

Company: Merit Flooring, Inc.

Location: 3114 Wrightsboro Rd., Augusta, GA 30909

Website: MeritFloor.com

Job Type: Full-Time

Job Summary:

We are seeking a highly organized and detail-oriented Project Administrator to support our estimating department within a fast-paced construction finishes environment. This role is critical to the pre-construction process, ensuring all information is accurately gathered, organized, and communicated to support timely and precise estimate preparation. Training will be provided.

About Us:

At Merit Flooring, Inc., we have been an industry leader for over 65 years. Established in 1957, we have expanded to manage commercial finishes and flooring projects throughout the southeast. We are committed to delivering exceptional results while maintaining a positive and fulfilling work environment. We foster teamwork, embrace flexibility, and invest in professional development to ensure our team members are empowered, motivated, and equipped to achieve outstanding outcomes for our clients.

Responsibilities Include:

• Support the estimating department by coordinating calendars, deadlines, and workflow to ensure timely delivery of bids and proposals.
• Review construction plans with the estimating team and assist in completing material and labor take-offs to support accurate project pricing.
• Gather, organize, and verify all project information required for estimate preparation, ensuring completeness and accuracy prior to submission.
• Coordinate closely with the estimating team to prepare accurate, timely project quotes and pricing packages.
• Prepare detailed cost breakdowns and proposals for builder and commercial accounts.
• Review and refine quotes to ensure pricing accuracy, completeness, and alignment with project scope.
• Manage follow-up communication on outstanding estimates, tracking status and supporting timely responses.
• Monitor construction portals and project schedules to ensure accurate production and material timelines, maintaining clear documentation of updates and changes.
• Communicate with builders, vendors, and internal teams to provide responsive, professional support and assist with issue resolution.
• Maintain organized records, documents, and files related to estimates, construction plans, and project documentation.
• Support procurement activities and assist with inventory coordination and tracking as needed.
• Provide ongoing administrative support to ensure smooth daily operations within the estimating department.
• Manage incoming department calls, emails, and inquiries promptly and professionally, directing items to the appropriate team members when needed

Requirements:

• Strong organizational skills with the ability to manage multiple priorities, deadlines, and changing schedules in a fast-paced environment.
• Exceptional attention to detail and accuracy in documentation, data entry, and record-keeping.
• Proven experience in an administrative, estimating, scheduling, or purchasing role (preferred).
• Ability to work effectively both independently and as part of a collaborative team, with a proactive, solutions-focused mindset.
• Excellent written and verbal communication skills, with a professional and client-focused approach.
• Proficiency with Microsoft Office (Outlook, Excel, Word) and comfort learning new software systems.
• Strong problem-solving skills and the ability to adapt quickly as priorities shift throughout the day.
• Knowledge of construction materials, quantification, and basic project workflows (helpful but not required).
• Commitment to providing a high level of service to builder accounts, clients, and internal teams.

Benefits         

·        Competitive Compensation

·        401k

·        Health Insurance with HSA

·        Paid Time Off and Sick Leave

·        Professional Development (I.E. training programs and workshops)

If you are a highly motivated individual with excellent organizational skills, we encourage you to apply. Please submit your resume, cover letter, and any relevant certifications to Careers@meritfloor.com

Merit Flooring, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.