Project Administrator & Document Controller

Certified as a Top Employer; KONE is dedicated to a better world of work and exhibits this through excellent people practices. We are committed to fostering a great work culture and inspiring the highest standards of quality and efficiency putting our people first and creating a workplace that nurtures collaboration, diversity, growth and wellbeing.

It's time to make a move. Join our flow.

We are looking for a dynamic Project Administrator based in Riyadh, Saudi Arabia. The Project Admin role is to perform project management tasks that include monitoring and maintenance of the project financial forecast as well as correct posting of actuals, managing project documentation, invoice triggering and payment monitoring.

What will you do?

• Collect information for Project Manager's and Supervisor decision making
• Supports Project Manager and Supervisor with the customer correspondence, getting approvals and signatures on time
• Monitoring invoicing status vs. billing plan
• Update cost forecast with actuals and incoming invoices.
• Handles project's requests for logistics needs and supports PM and Supervisor in this task, coordinating with Logistics Coordinator.
• Responsible for monitoring actual costs vs. plans and reports deviations
• Checks invoices without POs/GRs, books against planned primary costs
• Handle administration of change orders / variation sales
• Responsible for handling the contract / scope related claims in agreement with the Project Manager
• Compiles end of project documentation sets for submission to Customer, Maintenance and for archiving.
• After the pre-closing review, in coordination with Project Manager and Supervisor

Are you the one?

• Bachelor's degree in Business Administration or any related field.
• Minimum 2 -4 years of experience in administrative role.
• Excellent communication, presentation, and analytical skills.
• Excellent Microsoft office experience, SAP experience is a plus.
• Attention to details - You need to be an individual who is precise in their work, able to spot errors, and vigilant to ensure that any problems are corrected for accurate results.
• Highly motivated, goal-oriented, diligent, organized self-starter with an orientation towards a high level of customer service.
• Document controller experience, especially use of Aconex.

At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.

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