Project Co-ordinator (joinery or fit-out project’s )

The Projects Coordinator is responsible for ensuring smooth coordination between the client, joinery factory, and internal departments (design, procurement, production, installation). The role focuses on ensuring all project requirements are clearly communicated, materials and drawings are approved on time, and production and site work progress according to the agreed schedule and quality standards.

Key Responsibilities:

1. Project Coordination & Communication

• Act as the main link between the client and the factory for all joinery-related matters.
• Communicate clearly with clients regarding project progress, material approvals, and delivery schedules.
• Coordinate with design, production, procurement, and installation departments to ensure smooth project flow.
• Attend coordination meetings with clients, consultants, and internal teams.
• Follow up on drawing approvals, material selections, and samples.

2. Documentation & Control

• Prepare and maintain project documentation, including submittals, drawings, material samples, and approvals.
• Ensure all shop drawings are submitted, approved, and updated before starting production.
• Keep proper records of correspondence, approvals, and site instructions (SI, VO, etc.).
• Update the production and installation schedule according to project progress.

3. Factory Coordination

• Coordinate with the factory team for production priorities, material availability, and delivery schedules.
• Ensure that cutting lists, production drawings, and materials are available on time.
• Monitor the progress of joinery production and highlight any delay or issue to the Production Manager.

4. Site Coordination

• Liaise with the site installation team to ensure materials are delivered as per sequence and priorities.
• Coordinate between the factory and site for any missing items, site modifications, or reworks.
• Ensure site measurements are accurate and updated drawings are provided to the factory.

5. Quality & Delivery

• Ensure that all joinery products meet the company’s quality standards and project specifications.
• Follow up with the QA/QC team for inspection and approval before delivery.
• Confirm delivery schedules and ensure timely handover to the client or site team.

Key Skills & Competencies:

• Strong knowledge of joinery works, furniture production, and materials (MDF, veneer, laminate, etc.)
• Excellent coordination and communication skills.
• Ability to read and understand technical drawings and site layouts.
• Strong planning and organizational abilities.
• Attention to detail and problem-solving skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and basic knowledge of AutoCAD (preferred).

Qualifications & Experience:

• Diploma or Bachelor’s degree in Civil Engineering, Architecture, Interior Design, or related field.
• Minimum 3–5 years’ experience in joinery or fit-out project’s coordination.
• Experience working in a joinery/furniture factory environment is mandatory.
• Strong understanding of production and installation processes for joinery works.

Reporting & Work Relations:

• Reports directly to: Production Manager / Factory Manager
• Coordinates with:
• Design Department (for drawings)
• Procurement Department (for materials and fittings)
• Production Team (for progress and priorities)
• Site Team (for installation updates)
• Client Representatives (for approvals and updates)

Performance Indicators (KPIs):

• Timely submission and approval of drawings and materials.
• On-time delivery of joinery items to site.
• Reduction of site reworks or missing items.
• Client satisfaction and communication efficiency.
• Coordination effectiveness between departments.

Job Type: Full-time