Project Coordination - Fit Out

Fitout Project Coordinator:

1. Project kick-off by coordination with Client/ Building Management for any needed information.

2. Prepare a List of information to all needed aspects and daily follow up regarding.

3. Prepare procurement list for assigned project and daily follow up regarding material sourcing & material approvals ( MAR).

4. Checking and approving all quotes received to match project specifications / quantity / duration and payment term.

5. Checking and approving all detailed design drawings / shop drawings submitted and producing any needed drawings by site, in addition to sending any needed document for approval ( DAR).

6. Assist the procurement dept by sending inquires to subcontractors and securing the best price by negotiating.

7. Create requisitions for the procurement dept as per approved quotes.

8. Work with members of the Project team and stakeholders to develop timelines, and oversee progress to make sure goals are met on time.

9. Supervise current Projects and coordinate with all team members to keep the workflow on track and follow up with site team to issue request for inspection.

10. Coordinate Project-related paperwork by ensuring all necessary materials are current, properly filed and stored.

11. Direct Project correspondences by preparing and reviewing Project proposals, memos, meeting minutes and emails.

12. Adhere to the budget by monitoring expenses and implementing cost-saving measures.

13. Liaise with internal and external stakeholders to ensure that the activities, resources and information necessary for successful progression of Projects are captured and reported as required.

14. Review Project documents, drawing submissions and communicate required changes or other comments of note.

15. Develop and track Project schedules to monitor milestones and alert the Project Engineer/Manager and respective stakeholders of any deviation from expected delivery.

16. Attend/ represent the Project management team at contractor/ brand meetings, capturing key information and / or minutes as required.

17. Build and maintain positive relationships with contractors, clients, stakeholders, providing timely information and problem resolution.

18. Following up on pending invoices with client, opened GRNs with subcontractors and approvals on variations.

19. Site visits wherever needed for the assigned site and assuring QC/QA.

20. Perform other department duties related to his/her position as directed by the Head of the Department

Requirements:

• Bachelor’s degree in Civil Engineering, Architecture, Interior Design, Construction Management, or a related discipline
• 4+ years of experience with a strong understanding of commercial, retail, and high-end interior fit-out projects, including joinery, MEP coordination, and finishing works
• Proven ability to assist in planning, scheduling, and coordinating all phases of fit-out projects from inception to handover
• Skilled in reading and interpreting architectural and engineering drawings, shop drawings, and material specifications

Job Types: Full-time, Permanent